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Site Administrator

3 months ago

Edmonton, Alberta, Canada Fort McKay Group of Companies Full time
At Fort McKay Group of Companies LP we are committed to ensuring "no harm" to our most valuable asset - people

We achieve this by:

promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the safety is everyone's responsibility and can only be achieved through the active participation of everyone within the organization.

We are devoted to making "SafetyOur Way of Life".

Summary:


Under the direction of the Site Admin Supervisor, the Site Administrator will ensure that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner.

They will be responsible for processing day-to-day updates & transactions to support the broader payroll and billing, ensure all hours are entered in payroll system for bi-weekly pay submissions for pay, prepare reports & reconciliations, and be a general knowledge resource and support other departments of the Fort McKay Group of Companies.


Key Focuses:

  • Compiling, and entering data into billing and payroll system to create daily, weekly, biweekly, monthly invoicing as contractually required for multiple clients.
  • Review and process day to day payroll transactions including, but not limited to, time entry, schedule change review and support payroll close checklist.
  • Support payroll department to investigate and correct pay queries, adjust billing, and support time entry reconciliation in a timely manner.
  • Review and process day to day billing transactions in client system or excel as required.
  • Reconciling billing vs payroll to ensure we are not missing any billable hours and to ensure contractual compliance.
  • Tracking and reporting of nonbillable hours by contract.
  • Third party billing, keeping track of all necessary items to be charged and third party invoices.
  • Responsible for document control and filing.
  • Working closely with several internal parties such as Dispatch, Administrators, Supervision, Cost Analyst and Management to complete tasks
  • Submit daily force reports (DFR) to client as required.
  • Provide support to site manager as assigned and required, and support of any general administrative activities within the Department.
  • Schedule/Book Camp and Flights if required.
  • Process New hire set up in the Customer portal.
  • Perform any related and/or additional duties as assigned.

Knowledge and Skill Requirements:

  • Grade 12 Diploma/ GED Required
  • College Diploma in Business or Office Administration would be considered an asset.
  • Experience in SAP, Maximum, CDMS, Field Glass and/or Ceridian is considered an asset.
  • Good knowledge of payroll principles and practices.
  • Strong customer service skills with an ability to support internal and external clients.
  • Strong attention to detail with an exceptional level of accuracy.
  • Strong knowledge of Alberta Employment Standards.
  • Good analytical, problem solving, and critical thinking skills.
  • Effective communication and interpersonal skills, including good oral, written communication, and listening skills.
  • Ability to work independently and multitask, as well as work effectively in a team environment.
  • 24 years of experience in a Site Administrator billing data entry, accounting, or a related discipline.
  • Experience in a unionized payroll environment is an asset.
  • Current valid driver's license, Class five (5) or better with satisfactory 3 year drivers abstract is required.
  • Must be legally eligible to work in Canada.
This is a full time position located at FMGOC office in Edmonton, AB.

Work schedule:
Monday to Friday

  • 8 hrs/ day (8am 4pm)

What we offer:

  • Highly competitive salaries
  • Safe working conditions
  • 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.
  • The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career
  • Worklife balance: We know our people have places to go, people to see and good times to have and we support that