Assistant, People

2 weeks ago

Brampton, Ontario, Canada Algoma University Full time

Job Title:

Assistant, People & Culture:

  • Administration_

Position Status:
Permanent, Full-Time

Non-Union

Department:
People & Culture (P&C)

Supervision Received:
Manager, Labour & Workplace Experience
Manager, Talent Acquisition and People & Culture, Brampton
(functional)

Location:
Sault Ste. Marie or Brampton, ON

Number of Positions:1

PRIMARY FUNCTIONS:
A. Talent Acquisition Support 40%

B. Labour & Employee Relations Assistance 30%

C. Administrative Duties 20%

D. Other Duties 10%

TOTAL 100%


Reporting to the Manager, Labour & Workplace Experience, the Assistant, People & Culture will play a vital role in the day-to-day administrative support to the People and Culture team.

The Assistant, People & Culture provides a wide range of support, including Labour Relations, and general department needs. This role works closely with employees to build a safe, positive, productive, and committed culture that attracts and retains high performers to achieve institutional results that align with Algoma's commitment to equity, diversity, inclusion,
Decolonization, and Indigenization


This role requires sound judgment, exceptional attention to detail, adaptability, and the ability to work under challenging time constraints and conditions.

The incumbent is expected to display high standards of diplomacy, professionalism, and confidentiality.

RESPONSIBILITIES:

A. Talent Acquisition Support (40%)

  • Ensure job announcements are posted and logged, and suggest additional posting locations.
  • Maintain, update, and research alternative posting locations.
  • Assist with interview scheduling, as required.
  • Establish and maintain electronic records, including talent acquisition files (resumes, interview notes, background checks, testing, etc.).
  • Assist in preparing and distributing talent acquisition materials such as interview packages, new hire documentation, and new hire welcome/onboarding packages.
  • Develop all new hire announcements and work closely with the Assistant to the
Director to ensure all applicable deadlines are met.

  • Assist with procedure development and review as required.

B. Labour & Employee Relations Assistance (30%)

  • Maintain the Labour Relations Complaint and Grievance Tracker and ensure all relevant information and documents are inputted.
  • Work closely with respective Dean's Offices with regard to document acquisition and scheduling necessary meetings, as per the Collective Agreement.
  • Ensure compliance with Collective Agreement timelines regarding labour relations issues.
  • Provide documentation for University's legal representatives and schedule meetings, as required.
  • Ensure all relevant settlement payments are submitted.
  • Provide administrative support as required for investigations.
  • Attend meetings as required, including taking and distributing minutes.
  • Assist in bargaining by researching issues, providing relevant information and administrative support (such as room bookings, scheduling, etc) throughout the process, and attending bargaining meetings when necessary.
  • Maintain seniority list for bargaining unit(s).
  • Execute annual staff and administration salary Step Progression.
  • Assist with coordinating the Joint Job Classification Committee (JJCC) and Joint Job
Classification Appeals Committee (JJCAC).

C. Administrative Duties (20%)

  • Act as the first point of contact for the P&C Department.
  • Responsible for ordering name tags for employees across the institution.
  • Monitoring and processing of employee reimbursements related to P&C.
  • Ensure major life events of employees are recognized in accordance with the Life
Events Standard Operating Procedure.

  • Support administrative functions related to special projects, initiatives, and events, as required.
  • Assist with coordination and organization of meetings as required including logistics, catering, bookings, equipment, and preparation for the Labour and Workplace
Experience portfolio.

D. Other Duties (10%)

  • Provide backup to the alternate Assistant, People & Culture, as needed.
  • Support other team initiatives and other duties, as assigned.

WORKING CONDITIONS:

Physical Effort _Minimal_
Work activities involve alternating positions which cause little physical effort

Physical Environment _Minimal Physical_
Minimal exposure to unpleasant/disagreeable conditions

Sensory Attention _Considerable_
Work requires a frequent need to concentrate on a variety of sensory inputs for a lengthy duration requiring diligence and attention

Mental Stress _Moderate_
Work activities are performed in an environment with occasional exposure to one or more mental pressures

MINIMUM QUALIFICATIONS

  • Undergraduate degree in any field, with preference given to a degree in Business
Administration, with a specialization or certificate in Human Resources or a related

field, and a minimum of two (2) years experience in an administrative support role, or an equivalent combina

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