Office Services Administrator

2 weeks ago

Vancouver, British Columbia, Canada Canaccord Genuity Corp. Full time
Office Services Administrator (Part-Time, 6-Month Contract)

Hourly Range:
$20 - $24/hour

Who we are:


Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets.

CG is driven by an unwavering commitment to build lasting client relationships - we achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services.

We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.

We pride ourselves on understanding our clients' needs and finding innovative, bespoke solutions. Our entrepreneurial and friendly team will challenge you to learn and grow every day. We value great work and collaboration and strive to eliminate bureaucratic thinking.

We're looking for talented people who thrive in a fast-paced environment and want to have an impact with innovative ideas and best practices.


Our Canadian operation, Canaccord Genuity Corp., is currently looking for an Office Services Administrator who will be a central point of contact regarding day-to-day operations in support of the business.

This is a 6-month contract position, the successful incumbent must be willing and able to work 8am - 12pm from Monday to Friday.


Responsibilities:

  • Provide support to reception desk as required by answering phones, client inquiries and greeting clients in a polite and friendly manner, managing appointment schedules for meetings, conference rooms.
  • Maintain the cleanliness and stock of 12 kitchens throughout each day to a high standard.
  • Responsible for managing boardrooms, ensuring they are tidy and presentable for guests.
  • Organize, order, and track kitchen and hospitality supplies.
  • Collect and distribute mail and packages over seven floors as needed.
  • Pickup and process incoming and outgoing mail as needed.
  • Maintain copy paper stock on floors.
  • Identify, initiate, and participate in process reviews and continuous improvement initiatives.
  • Assist Facilities occasionally with staffing relocations by moving boxes and furniture pieces.
  • Assist other members of the Office Services or Facilities teams as required.
  • Assist with and provide input to special projects as identified by the team and Manager.

Skills & Qualifications:

  • Similar experience in a professional office environment and previous experience in customer service.
  • Previous experience in hospitality is considered an asset.
  • Strong and effective communication skills.
  • Strong ability to problemsolve and take initiative.
  • Ability to demonstrate a collaborative and forwardthinking approach to process and role development and improvement.
  • Strong organization and prioritization skills with the aptitude for tracking and efficiently completing multiple tasks with extreme accuracy.
  • Intermediate knowledge of MS Office (Outlook, Excel, & Word).
LI-VP1

INDHP

  • Administrative Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Office Suites Services Inc. Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Mahadev Security Services LTD Full time

    JOB REQUIREMENTS:Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasks: Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under...

  • Administrative Services Officer

    2 weeks ago

    Vancouver, British Columbia, Canada Mischka Enterprise Limited Full time

    JOB REQUIREMENTS:Education: College/CEGEPExperience: 5 years or moreWork setting: Private sectorTasks: Review, evaluate and implement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for office services such as...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Slab Prep Services Ltd. Full time

    Responsibilities for this _Entry Level_ Position:1) Data Entry Organizing incoming invoices; Accurately entering invoices into Sage accounting system daily; Reconciling monthly vendor and credit card statement; Updating vendor information in Sage; Filing all invoices for each company; Enter employee reimbursements into Sage; Assign project codes for company...

  • Dental Clinic Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada PHS Community Services Society Full time

    PHS COMMUNITY SERVICES SOCIETY - JOB DESCRIPTIONDENTAL CLINIC OFFICE ADMINISTRATORJOB SUMMARYThe Dental Office Administrator oversees the delivery of administrative support services for the Dental Clinic and works as part of an interdisciplinary team that provides high quality, comprehensive dental care to our patients. This position is responsible for...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada PETERSON GROUP PROPERTI Full time

    POSITION PURPOSEThe Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson's Head Office.KEY RESPONSIBILITIESReception Greeting and answering walkin visitors and employee's inquiries in friendly and professional manner; Receiving and directing incoming calls on a...

  • administrative officer

    2 weeks ago

    Vancouver, British Columbia, Canada Taraz Accounting Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Administrative Officer

    2 weeks ago

    Vancouver, British Columbia, Canada Hooman Sheikhi-Vijeh Perosnal Real Estate Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 years- or equivalent experienceTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Allnorth Consultants Limited Full time

    Office Administrator (part-time)Vancouver, BCAbout UsAllnorth is a multidisciplinary engineering and technical services consulting company servicing clients in the Metals & Minerals, Energy & Renewables, Infrastructure and Fiber and Chemicals sectors. With offices across Canada, Allnorth has an entrepreneurial spirit that allows us to be responsive to our...

  • Administrative Officer

    2 weeks ago

    Vancouver, British Columbia, Canada Breakaway Golf Fairview Inc. Full time

    Education: Expérience:Education: Bachelor's degreeTasks: Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for office services such as accommodation, relocation,...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada CCEM Strategies Ltd. Full time

    Office AdministratorJoin a Team that's Raising the BarWe have an immediate opportunity for a self-motivated, service-oriented administrative professional to join our team as our Office Administrator.As a key member of our small and busy team, the Office Administrator will be the person who takes ownership and responsibility for ensuring the smooth running of...

  • office administrator

    2 weeks ago

    Vancouver, British Columbia, Canada 1417833 B.C. LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...

  • Administrative Officer

    2 weeks ago

    Vancouver, British Columbia, Canada HYMUSIC ACADEMY LTD Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment...

  • Administrative Officer

    2 weeks ago

    Vancouver, British Columbia, Canada Afrina Beauty Center Full time

    Education: Bachelor's degree Experience: 2 years to less than 3 years- or equivalent experienceTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and...

  • Administrative Assistant/Office

    2 weeks ago

    Vancouver, British Columbia, Canada Pivot HR Services Full time $50,000 - $60,000

    As a boutique Human Resources consulting firm, Pivot HR Services prides itself on its ability to provide a tailored approach that fits the specific needs of our clients. Each one has their own unique culture, philosophy and strategy, and therefore, there is no such thing as a one-size-fits-all approach when we design our services. We are in the business of...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Regent College Full time $25 - $28

    Office Assistant (Full-Time)Join our team: We have an exciting opportunity for an individual to join our high school office team full-time. VCS is a school community passionate about Christian education and we are looking for people who will be able to demonstrate their commitment to a Christ-centred life through involvement in a faith community and who...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada BC Infrastructure Benefits Full time

    Job Title:Office AdministratorDepartment:People & Corporate ServicesReports to:Manager, Human Resources & CEO's OfficeSummaryBCIB is the provincial Crown Corporation responsible for implementing theCommunity Benefits Agreement (CBA) on select public infrastructure projects.The CBA prioritizes hiring of local, Indigenous, women, people with disabilities and...

  • administrative officer

    2 weeks ago

    Vancouver, British Columbia, Canada Pacific Poke Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the...

  • Office Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada All Seasons (FSI) Ventures Inc Full time

    About usWe are professional, fast-paced and collaborative.Our work environment includes: Modern office setting Growth opportunities International workforceOffice AdministratorAll Seasons (FSI) Ventures Inc. is a Vancouver, BC-based company that All Seasons FSI Venture Inc. provides educational consulting specializing in advising international students who...