Office Administrator

1 week ago

Vancouver, British Columbia, Canada BC Infrastructure Benefits Full time

Job Title:
Office Administrator

Department:
People & Corporate Services

Reports to:
Manager, Human Resources & CEO's Office

Summary
BCIB is the provincial Crown Corporation responsible for implementing the
Community Benefits Agreement (CBA) on select public infrastructure projects.

The CBA prioritizes hiring of local, Indigenous, women, people with disabilities and other underrepresented groups and enables a culturally competent and respectful worksite.

BCIB is committed to growing and mobilizing a safe, diverse, and skilled workforce and increase opportunities for apprenticeships.

Reporting to the Manager, Human Resources & CEO's Office, the Office

Administrator is responsible for managing the day-to-day activities of the head office and providing general administrative support to the office and senior management.

This role will be responsible for managing and supporting office needs including but limited to; Answering BCIB's main line, managing access protocols, receiving, sending and logging mail, managing the order and tracking process for all supplies, and working with the building's property management team on all facility related requirements, including leading fire and earthquake drills.


Essential Duties & Responsibilities

  • Oversee and support administrative duties in the office and ensure the office is operation smoothly.
  • Responsible for monitoring the Corporate Info Line and responding to queries within the allotted timeframe.
  • Manage office supply inventory and place orders as necessary.
  • Responsible for ensuring kitchen facilities are clean, organized and fully stocked.
  • Responsible for ensuring the board rooms are set up for internal and external meetings
  • With support from HR, create procedures to support "Office Etiquette" guidelines.
  • Perform office reception duties; including greet visitors, support meeting room needs and set up and direct phone calls.
  • Receive and sort incoming mail and deliveries and manage outgoing mail.
  • Support the development and implementation of office policies and procedures, and ensure they are complied with appropriately.
  • Assist with office layout planning and office moves and communicate office IT needs to the IT department.
  • Support efforts associated with the office budget, including tracking expenses.
  • Manage all communication and coordination to the building's property management team and ensure BCIB management and staff are informed of maintenance issues.
  • Manage the office fire and earthquake drills as instructed by HR.
  • Manage travel booking requirements for the office.

Desired Skills & Qualifications

  • A selfmotivated professional with a high level of initiative, a sense of urgency, and a strong sense of leadership.
  • A selfstarted individual with the ability to manage office related projects on own.
  • Ability to establish and maintain effective, professional, collaborative working relationships with staff at all levels of the organization.
  • Excellent organizational skills, with the ability to prioritize important projects
  • Proficiency with data entry and high attention to detail
  • Excellent with Microsoft Excel, PowerPoint, Word, and Outlook.
  • Excellent planning and organizational skills; proven ability to work in a fast
- paced work environment.

  • Strong document control knowledge and experience
  • Proven ability to handle highly confidential information with discretion and tact.

Education & Experience

  • 23 years proven experience as an office administrator, executive assistant, or similar role.
  • HR administration experience is an asset, but not required.
  • Experience with formatting and document proofreading.
  • Experience in government and or crown corporations is an asset.
BCIB is an equal opportunity employer and welcomes all those interested in the role to apply.

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite gym
  • Paid time off
  • Tuition reimbursement
  • Vision care
  • Wellness program

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Are you comfortable with working 5 days a week from the office?
  • What is your desired salary for this position (must answer)?

Experience:

Office Administrator: 1 year (preferred)
Executive Assistant: 1 year (preferred)
Calendar Management: 1 year (preferred)

Work Location:
One location

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