Executive Assistant, Clean Resources

2 weeks ago

Edmonton, Alberta, Canada Alberta Innovates Full time

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Alberta Innovates is seeking an Executive Assistant to provide executive administrative support for the Clean Resources team . This role supports the Vice President and Associate Vice Presidents, and enables achievement of corporate and operational goals.

Are you our next Executive Assistant? You would be a good fit for this position if you:

  • Are resourceful, creative, and forward thinking; always looking to tackle new challenges
  • Enjoy building positive and productive networks and working relationships
  • Are effective at working independently to solve problems and make decisions

We are game changers

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province's research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta's economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.

Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.

Intrigued? Here's some more information about the position:

Reporting to the Vice President, Clean Resources, the incumbent will be responsible for, but are not limited to:

  • Manage the executive's overall schedule, engaging with internal and external stakeholders to coordinate activities, meetings, and other engagements
  • Work with Vice President, Executive Directors and other stakeholders to coordinate and provide administrative support on major projects and initiatives
  • Answer routine/non-routine questions, obtain and furnish information to support optimal team performance and to maintain a positive brand reputation with stakeholders
  • Foster clear communications with internal and external clients that enables coordinated, high quality and timely response to business requirements and positive relationships
  • Prepare routine and adhoc presentations, reports, briefs, and other correspondence for internal and external audiences
  • Organize all meeting details (booking rooms, agenda preparation, minute taking, catering, communication with attendees, and set up)
  • Prepare domestic and international travel arrangements, including flights, accommodations and itineraries
  • Ensure all records, paper and electronic files are filed and comply with AIberta Innovates Records Management Policies
  • Support financial processes including budgeting, forecasting, expense management, and contract administration
  • Ensure all communication is handled with discretion and due diligence
  • Assist department staff with deadlines, email replies, and actions; prepare advance briefs
  • Act as peer coach and mentor for other Administrative roles in the enterprise
  • Collaborate on joint projects with other Executive Support personnel

Qualifications and skills we are looking for:

  • Minimum Diploma from a recognized Business or Technical School
  • Demonstrated related experience in a senior administrative capacity
  • Ability to balance multiple priorities for self, supervisor and colleagues to ensure effective time management in a fast-paced environment, where there are tight deadlines and significant interruptions.
  • Ability to work in team environment, foster productive relationships, and build networks internally and externally
  • Proven skills communicating effectively in writing, orally, and through presentations
  • Ability to problem solve and make decisions using good judgment with little to no guidance
  • Must be able to maintain high degree of confidentiality and professionalism
  • Strong organizational skills and attention to detail
  • Demonstrated understanding of administrative/office management principles and practices and record keeping practices
  • Demonstrated proficiency with various computer platforms with advanced competency in Microsoft Office Suite & Dynamic 365
  • Driver's License and ability to travel between sites
  • Proficiency with the English language

Why Alberta Innovates?

We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance which includes flexible work and wellness programs.

The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.

WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.

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