Administrative Assistant

1 week ago


Edmonton, Alberta, Canada Aspen Properties Full time
At Aspen our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding value through ownership, management, and development opportunities.

Through our Purpose, Aspen Properties is passionate about creating value for our team and community. We pride ourselves on our Core Values; Respect, Leadership, Innovation, Service Excellence and Teamwork.

Through the core values, our employees are committed to a culture of honesty, open communication, and accountability with high standards of professional and ethical conduct.

We offer a dynamic opportunity, with an excellent compensation and benefits program. We are a fun and professional environment that promotes and rewards learning, development, and success. Aspen is an equal opportunity employer that values hiring and retaining a diverse workforce.


We are pleased to announce we have an immediate opening for a team and service-oriented individual to fill an
Administrative Assistant role based in downtown Edmonton.

Thank you for your interest in the Aspen team.

Administrative Assistant | Edmonton

Position Summary:
This position will report directly to the General Manager and works closely with our Property Management team. This role will provide vital support to our property management department, ensuring smooth day-to-day operations and exceptional administrative services.

Regular work hours are Monday to Friday 8:00 am to 4:30 pm.

Key Responsibilities:

  • Assist property management in handling administrative tasks such as drafting correspondence, preparing reports, and maintaining filing systems.
  • Respond to tenant inquiries, resolve concerns, and provide exceptional customer service.
  • Manage incoming and outgoing calls
  • Aspen App management (assist new tenants, troubleshooting and data management)
  • Book meeting rooms and facilitate food services as necessary
  • Manage Conference Centre facilities
  • Create and maintain tracking spreadsheets
  • Assist with the arrangement and coordination of tenant & staff events
  • Prepare expense reports and perform some bookkeeping duties
  • Filing of documents both electronic and paper
  • Maintain tenant databases and correspondence
  • Maintain tenant files (both electronic and hard copy)
  • Perform general office duties such as managing supplies, handling mail & packages, and organizing office spaces
  • Maintain professional appearance of the office
  • Assist in special projects and perform other duties as assigned

Qualifications:

  • Minimum of 2+ years of administrative experience
  • Postsecondary education preferred
  • Strong proficiency in Microsoft Word, Excel and Outlook
  • Proficient in filing protocols (both electronic and hard copy)
  • Strong, effective and professional written and verbal communication skills
  • Ability to exercise confidentiality
  • Ability to allocate one's time effectively, work under pressure and manage tight deadlines
  • Handle multiple demands and adapt to new ideas and constant changes
  • An eye for detail and accuracy
  • Excellent planning, organizational, analytical and problemsolving skills
  • Superior customer service skills
  • Ability to work cohesively in a team environment and develop and sustain cooperative working relationships with employees, tenants and industry partners
  • Honesty and integrity combined with a high level of initiative and dedication
  • Successful Police Information/Criminal Record Check


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