Academic Administrative Clerk

1 week ago

London, Ontario, Canada London International Academy Full time

_LONDON INTERNATIONAL ACADEMY IS A PRESTIGIOUS PRIVATE BOARDING HIGH SCHOOL IN CANADA OFFERING FULL ONTARIO HIGH SCHOOL DIPLOMA FOR POST SECONDARY EDUCATION SINCE 2002 AND CELEBRATING OUR 3RD YEAR AS A CERTIFIED INTERNATIONAL BACCALAUREATE PROGRAM.

WE ARE SEEKING AN EXPERIENCED ADMINSTRATOR WORKING IN EDUCATIONAL ENVIRONMENT WITH TEACHERS AND STUDENTS. WE OFFER COMPETITIVE WAGES PLUS OUTSTANDING BENEFITS AND CAREER OPPORTUNITIES._

  • DESCRIPTION:_
  • Perform administrative, reception and educational duties.
  • Adhere to safety procedures and company policies.
  • Responsibilities include but are not limited to the following:
  • DUTIES and

RESPONSIBILITIES:
_

1.

Community Service:

  • Monitor individual student community service hours and advise Student Affairs of any issues of student noncompliance.
  • Maintain records of student community service hours for the Director.
2.

Attendance:

  • Pick up student attendance sheets from deposit tray.
  • Enter attendance data into Inkwell from teachers' attendance sheets for every period and place attendance sheets in teacher mailboxes.
  • Inform the principal if teachers do not submit their attendance on time.
3.

Record Maintenance:

  • Process, check and store appropriately class teaching records (evaluation material etc.) from each department head at semester beginning and end. The record checklists to be provided by the Director.
  • Collect, organize and file all student information for O.S. Records.
  • Upload student photographs into Inkwell.
4.
Inventory

  • Organize and control all supplies and teaching equipment, maintain records and sufficient inventory while keeping within budgetary restrictions.
  • Order supplies.
5.

Copier Control and Maintenance:

  • Responsible for the control, maintenance, and organization of the school copiers.
  • Check all copiers daily (upon arrival) for supplies: verify if maintenance is required, ensure all are in working condition.
  • Solve office equipment and machinery issues and arrange for appropriate maintenance and repair work.
  • Distribute copier codes, analyze and control teacher and student usage.
  • Organize lease maintenance of copiers as required.
6.
Assistant

  • Provide assistance to the Principal, Vice-Principals, and Director of Student Affairs as requested.
  • Organize/Take meeting minutes as required for Academic Affairs.
  • Organize and control mail and parcel storage and distribution.
  • Inventory/ maintenance of files and academic materials.
7.
Reception

  • Provide reception services to students and visitors
  • Maintain and supervise student computer/copier area
  • Check overnight voice mails and distribute messages accordingly
  • Answer all telephone calls in a polite and friendly manner and relay messages
  • Deal with queries from public customers.
  • General administrative and clerical support
  • Prepare letters and documents as required
  • Receive and sort mail and deliveries
  • QUALIFICATIONS:_
  • Completion of secondary school.
  • Completion of related college courses in admin/record keeping would be a plus.
  • Experienced in office administration and reception duties is a must.
  • Knowledge and/or experience using Microsoft Office/spreadsheet is desired.
  • Well organized, accurate, and multitasking preferred.
  • TERMS OF EMPLOYMENT:_
This position is a full time, hourly position.

Performance will be evaluated at 3 months probation period, as well, annually.

Lunch meal is provided with free parking with this position.

No phone calls please.

Pay:
From $34,000.00 per year

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location:
In person

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