Operations Administrative Assistant

1 week ago

Nanaimo, British Columbia, Canada Commissionaires Victoria, The Islands And Yukon Full time

Join Commissionaires
Our focus is on our customers and our team members.

As Canada's only not-for-profit security company, over 90% of our revenues go directly back to our team members in wages, health & dental benefits, RRSP contributions, employee recognition programs, and more.

Be part of a great team where your contribution is recognized. We offer opportunities to service a range of different customers. If interested in advancement, there is plenty of opportunity. We are a dedicated equal opportunity employer with both structured and flexible shifts available across Vancouver Island and into the Yukon to suit every lifestyle - student, parent, night owl, you name it

As one of Canada's leading security organizations, our security professionals keep airports, schools, government facilities, and other commercial enterprises safe.

We also work with police departments and municipalities to help in keeping Canadians safe.

Make a difference

Position Title:
Operations Administrative Assistant

Location:
Commissionaires - _Nanaimo_

Reports to:
Central and North Island Operations Manager

Hours of Work: 8:00 AM to 4:00 PM, Mon. - Fri., (excluding statutory holidays)

Status:
Full-time
- (Non-Union)

Wage:
$24/hr (+ 2.5% RRSP contribution)


The operations administrative assistant (Ops Adm) plays a crucial role in supporting the efficient functioning of the operations department for Central Island.

This position involves providing administrative assistance, handling clerical tasks, maintaining operating systems (TrackTik and InTime) and ensuring smooth communication between staff and departments.


RESPONSIBILITIES AND JOB DUTIES

  • Assist with daytoday operations tasks such as filing, data entry, and document management.
  • Assist Commissionaires with administrative issues such as onboarding documents, vacation and/or sick requests, pay, and uniform and equipment.
  • Develop and communicate work schedules for employees to ensure sites are properly staffed.
  • Act as Scheduling Administrator which includes running reports, scheduling all assigned sites and ensuring personnel information is correct.
  • Monitoring all training for Central Island to include at a minimum, first aid, hospital training, and on job training.
  • Monitor digital TrackTik reports.
  • Maintain and track uniform inventory.
  • Any other duties as assigned by the Area Operations Manager.

REQUIRED QUALIFICATIONS/EXPERIENCE

  • Possess a valid BC Security Guard Licence _or be willing to take the training course leading to a licence._
  • Have an understanding of security procedures and technologies a strong asset.
  • Have a working knowledge of the BC Labour Code, the Employment Standards Act for BC, the Human Rights Code and Collective Agreements for unionized employees.
  • Have excellent time management and organizational skills, including the ability to multitask, prioritize work, work well under pressure and meet deadlines.
  • Must display a strong work ethic, initiative and team player attitude, and be able to maintain confidentiality.
  • Must be detail oriented, proactive and strive for quality work for superior customer service.
  • Have excellent problemsolving and analytical skills with both individuals and in group situations.
  • Have good interpersonal skills and ability to maintain good working relationships with directors, supervisors, employees and union officials.
  • Have effective oral communication skills, including the ability to listen and display empathy.
  • Have effective written communications skills, including the ability to write correspondence and succinct reports.

BENEFITS AND PERKS

  • Free and paid training programs.
  • Exclusive partnership rates with BMO, Bell, and Hero Travel program
  • Extended health, dental, and vision coverage.
  • Free uniform and drycleaning reimbursement.
  • RRSP contributions.

This position will be posted until filled.

We thank all applicants for their interest in this position; however, only those selected to interview will be contacted.
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