Operations Administrator

1 week ago

Nanaimo, British Columbia, Canada Mosaic Forest Management Corporation Full time

Explore A Career At Mosaic

Operating for over a century on Vancouver Island and coastal BC, Mosaic Forest Management is Canada's largest private timberland producer.

We take pride in our land base and have a long-term view of managing our trees and the eco-systems in which they grow.


The Opportunity
Mosaic is seeking an
Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The Role

Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay.


Specific responsibilities include but are not limited to:

  • Manage vendor holdbacks and ensure proper accounting;
  • Handle insurance requests, WSBC, and interactions with external parties;
  • Account for road construction activities and create internal invoices and road metrics;
  • Create and maintain Log Inventory Management System (LIMS) contracts;
  • Generate invoices using accounting software or templates;
  • Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
  • Support continuous improvement initiatives.

Required Skills and Experience

  • Post Secondary education in a related field or equivalent;
  • 2 + years of administrative office experience, data entry or contract administration experience;
  • Strong attention to detail and analytical skills;
  • Strong verbal, written and interpersonal communication skills;
  • Microsoft Office and Adobe PDF skills will be considered an asset;
  • Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
  • Forestry and/or Accounting experience will be considered an asset.

What You Get
Mosaic Forest Management is one of BC's Top 100 Employers. We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.


Our pay-for-performance compensation philosophy is a key driver of our culture and includes competitive compensation and benefits, a bonus based on individual and company performance, a company-funded defined contribution pension plan, paid vacation, and a health and fitness reimbursement program.


Our employees are also eligible for a variety of other benefits and perks, including but not limited to hybrid work options, maternity/parental leave top ups, a camping benefit and free firewood.


To Apply

About Mosaic
Forest Management

Mosaic Forest Management Corporation is in the business of sustainable forest stewardship, managing private timberlands and Crown forest tenures in Coastal British Columbia for more than a century.


Mosaic employs several thousand people directly and indirectly, and is committed to achieving positive economic, social and sustainability outcomes from the working forest.

The Mosaic land base spans across beautiful Vancouver Island.

Beyond generating strong economic returns, we manage our private forest lands to protect the cultural values of our Indigenous partners, provide sustainable forest stewardship and environmental services, and offer a variety of recreational opportunities, scholarships, and donations to our neighbouring communities.

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