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Property Manager

3 months ago

BasSaintLaurent, Canada CAPREIT Full time
:

Position Summary:


The Property Manager is responsible for the supervision of staff and overseeing renting, administration, housekeeping, and in-suite maintenance of each property assigned to the Property Manager in accordance with timelines and compliance requirements.


Responsibilities:

  • Supervising and overseeing staff and operations at each assigned property
  • Market and rent vacant suites in the building with the intent of maintaining an occupancy rate of 100%
  • Financial
:

  • Manage building budget
  • Follow authorization procedures and administration for Purchase Orders
  • Conduct apartment tours and movein / moveout inspections
  • Followup by phone with every resident that undergoes an apartment tour within 24 hours. Close and record any objections, and then report the findings to the Operations
  • Provide feedback to Operations Manager on building issues, tenant feedback, and leasing
  • Maintain an accurate account of suite availability (i.e. availability lists, Vacancy Report), and conduct regular inspections of vacant
  • Maintain an accurate account of prospective residents
  • Proper administration of all paperwork (Scanning, filing, )
  • Delivery of building notices
  • Ensure that proper fire and life safety procedures are enforced at all times (i.e. coordinate fire drills, smoke detector tests, evacuation plan tests).
  • Follow proper procedures when giving out and tracking keys for the building
  • Ensure that accounts receivables are collected on a timely basis
  • Followup on outstanding rents by calling/tracking down tenants
  • Lease Administration
:

  • Follows up on all prospects that have not been successfully closed
  • Inform the Operations Manager of all tenants in default
  • Ensure new tenants are correctly entered into the system with respect to their lease dates, rent payments, etc. and that the correct name appears on the rent
  • Conduct tenant relations with the intent of achieving and maintaining a high level of tenant satisfaction
  • Contractors and outside service providers
:

  • Liaise and coordinate with contractors and outside service and maintenance providers
  • Oversee and evaluate contractors as required
  • Ensure contractors meet timelines and fulfill other contractual terms
  • Assess quality of contractors' work
  • Implement corrective action and give feedback to contractors when needed
  • Accountable for the inventory of supplies within the office and common areas of the property
  • Coordinate site services
  • Carry out other duties as assigned

HR

  • Manage employees working at each assigned property
  • Assign and allocate job tasks and duties to employees
  • Oversee and supervise the completion of job tasks and duties by employees
  • Ensure that all CAPREIT policies and procedures are followed by employees and take corrective action if policies and procedures are not followed
  • Provide input and recommendations to the Operations Manager respecting employee performance
  • Report employee misconduct and disciplinary infractions to the Operations Manager and recommend discipline and where applicable discharge
  • Provide informal feedback to employees
  • Provide input on employee remuneration changes and communicate any such changes to employees
  • Maintain confidentiality with respect to employee evaluation, discipline and remuneration matters
  • Assess staffing levels and make recommendations for additional staffing when necessary
  • Ensure property staff complete any necessary training
  • Coordinate employee vacation, overtime and leaves of absence with the Operations Manager to ensure sufficient coverage at each property

Qualifications

  • Outstanding customer relations skills
  • Background in Sales
  • Post Secondary Education (preferred)
  • Minimum of one year in a supervisor capacity in property management
  • Strong leadership ability
  • Excellent problem solving and organization skills
  • Outgoing, people oriented personality
  • Strong initiative / selfstarter
  • Excellent written and verbal skills
  • Ability to multi task
  • Flexible working hours
  • Contribute / cultivate team atmosphere
  • Proficiency with Microsoft Office Suite

What's in it for you?
At CAPREIT, we reward all permanent full-time employees:

  • Competitive Base Salary
  • Paid Vacation
  • Flexible Health, Dental & Vision Benefits
  • Employee Savings Plan
  • Employee & Family Assistance Plan
  • Learning & Professional Development
**Your opportunity to build an exciting career