Administrative Assistant

1 week ago

Richmond Hill, Ontario, Canada SEIU HEALTHCARE Full time

SEIU Healthcare is a union of more than 60,000 members who are frontline healthcare workers in hospitals, long-term care facilities, and homecare agencies in communities throughout Ontario. We advocate with our members by launching progressive member driven programs, adapting best practices, and encouraging new and innovative ideas. We strive to create a society where workers are valued and rewarded for their work. As a result, thriving workers have a greater opportunity to participate and lead in building healthy communities. We provide a strong voice through collective bargaining, labour relations, and political action to ensure frontline workers are heard and respected when decisions about healthcare are being made.

We are looking for individuals with a desire to amplify the voice of workers. If you are passionate about labour and social justice, share our values, and want to work toward changing the lives of workers, then a career with SEIU Healthcare is for you
:


The successful applicantwill promote the values, principles, and services of the SEIU by providing general clerical and administrative support to assigned staff of the organization.

The position will be responsible for drafting, distributing, and filing various forms of correspondence as well as updating and utilizing the organization's database for various administrative tasks.

The position holder will report to the Administration Manager. This position is a
full-time temporary position for 12 months and is based at our Richmond Hill Office.

DUTIES AND RESPONSIBILITIES:

  • Respond to telephone, in person or electronic inquires and/or forward to the appropriate person
  • Arrange for courier pick up and deliveries
  • Provide all postal requirements and ordering of supplies and equipment
  • Provide general information to members
  • Prepare monthly expense reports for assigned employees
  • Photocopy and collate documents for distribution, mailing and filing
  • Maintain contact lists in database system
  • Forward changes in member status to appropriate person
  • Maintain, prepare, enter and update of electronic grievance log on database
  • Maintain, create, and update leave of absence requests on database and reconciling all expenses related to these events
  • Scheduling of all types of meetings and any requirements associated, i.e. hotels and catering
  • Prepare meeting notices and support arrangements of meeting dates with assigned staff
  • Maintain and prepare reports and documents from manual or electronic files, mailing lists and database as required
  • Process incoming and outgoing mail, manually or electronically for assigned staff
  • Send and receive various correspondence, messages and documents using fax machine or electronic mail
  • Maintain records, correspondence and files of units as assigned
  • Process assigned Member Database Service tickets (ie. collective agreements/member information/WSIB/retirement
  • Take minutes at assigned meetings
  • Track, record and submit expenditures from allotted Petty Cash
  • Travel arrangements, LOA's and Members expenses
  • Reconciliation of invoices
  • Other duties as assigned.

EDUCATION


At SEIU Healthcare, we understand that the best people do not always have the same access to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person.


GENERAL REQUIREMENTS

  • Minimum of one year of directly related experience, preferably in a labor union environment.
  • Strong knowledge of Microsoft Office Suite (including Excel and Word).
  • Proficient in other languages like French, Tagalog, and/or Mandarin is an asset

SKILLS & COMPETENCIES REQUIRED:

  • Must be able to adapt, think quickly, and work in a fastpaced environment
  • Strong interpersonal skills, excellent writing, and verbal skills
  • Strong conflict resolution skills and the ability to deal with tense situations.
  • Selfmotivated and able to work independently with mínimal supervision.
  • Time management skills
  • Building and maintaining trust relationships with all stakeholders.

PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT

  • Repetitive tasks requiring sustained concentration in researching and responding to inquiries.
  • Dealing with different personalities and members in challenging situations
  • Remain in the seated position for long periods of time
  • Using a computer for long periods of time
  • Lifting and moving supplies and materials up to 25lbs

HOW TO APPLY
Salary and other terms and conditions are in accordance with the clerical staff collective agreement.

Please note that the Employer reserves the right to transfer or assign staff anywhere within the SEIU Local 1 Canada jurisdiction.


Job Types:

Full-time, Fixed term contract
Contract length:
12 months

Salary:

From $57,401.76 per year

Schedule:

  • Monday to Friday
Application question(s):

  • Visible Minority A member of a visible minority group in Canada is someone (o

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Canada Lands Company Full time

    Job Req ID: 1526Title:Administrative AssistantCompany: Canada LandsLocation: Parc Downsview Park - 70 Canuck Ave, Toronto, ONEmployment Status: Employee (Full-time)PURPOSE OF ROLEThe Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Equinox Consulting Inc.] Full time

    Job Description:Job Description Join Our Dynamic Team as an Administrative Assistant/Recruiter Position: Administrative Assistant/Recruiter Location: 1 Concorde Gate, North York ON M3C 3N7 Type: Full-time/Part-Time About Us: At Equinox Consulting, we pride ourselves on fostering a collaborative and innovative work environment. We believe in empowering our...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Studio Munge Full time

    Are you an outgoing and highly organised individual energised by your team's success?At Studio Munge, we bring spaces to life for some of the world's most iconic luxury brands and discerning clientele. Our environments are holistically experiential, immersive, and thoughtfully curated, thanks to our ever-expanding scope of work, which includes architecture,...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Greek Market Cafe Full time

    About Us:Greek Market Café is a vibrant and beloved establishment in Richmond Hill, known for its authentic Greek concept and welcoming atmosphere. We pride ourselves on delivering exceptional service and a unique experience to our patrons. As we continue to grow, we are seeking a dedicated and organized Administrative Assistant to join our team and support...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada 2M7 Financial Solutions Full time

    Job Posting: Administrative AssistantWe are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for various administrative tasks related to document management, financial transactions, and client services.Key Responsibilities: Perform administrative tasks, including file...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Empress Dentistry Full time

    Overview:We are seeking a highly organized and detail-oriented Administrative Assistant & Dental Receptionist to join our team. Approximately half the workload is to work as an Administrative Assistant, where you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report to the...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Hanson Canada Full time

    About Hanson CollegeHanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our two campuses are located in Toronto and Brampton, Ontario. Our team is committed to providing an inclusive and accessible environment for higher education. We...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada The Furniture Guys Full time

    About Us: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team.Key Responsibilities:...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Kepler Full time

    Responsibilities: Perform order entry and maintain accurate records Proofread documents for accuracy and completeness Assist with administrative tasks in a dental office setting Utilize QuickBooks for financial record keeping Provide excellent customer support and address inquiries or concerns Coordinate projects and ensure timely completion Assist with...

  • Administrative Assistant with Background in

    1 week ago

    Richmond Hill, Ontario, Canada IBX Services Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Junior Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.What does an Administrative Assistant...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada TalentSphere Staffing Solutions Full time

    Title: Administrative AssistantIndustry: Professional ServicesLocation: North York, ONSalary: $55k-$65k plus benefits and excellent environmentWork Model: In OfficeOur client in the professional services/consulting field is looking for an Administrative Assistant to join their team. They stand out as an employer of choice due to their welcoming and...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada IATSE 873 Full time

    IATSE is a North American Labor Union, who works in all forms of live theater, motion picture and television production, trade shows and exhibitions, television broadcasting, and concerts as well as the equipment and construction shops that support all these areas of the entertainment industry.Job title:Administrative AssistantReporting to: Membership...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Venneri Consulting Engineers ltd Full time

    Job Summary:Responsibilities: Assist staff whenever necessary Submit reports and prepare proposals Process incoming and outgoing mail, manually or electronically Photocopy and collate documents for distribution, mailing and filing Send and receive messages and documents using fax machine or electronic mail Maintain inventory of office supplies, order...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada 123Dentist Full time

    The team at Bayview Village Wellness Centre located in Toronto, Ontario are looking for a passionate, hard-working Administrative Assistant on a Full-time basis.**Bayview Wellness has been providing Toronto and surrounding area with access to expert professional health services, including Chiropractic Health, Physiotherapy, Registered Massage, Naturopathic...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Compass Group Full time

    Start Date: Feb 5, 2024Status: Full timeSchedule: Monday - Friday ~ 8am - 3pmWage: $18.50/hourLocation: 85 Moatfield Drive, Toronto ONImportant Information:Computer Experience. Safety Forward Thinking.**You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada hdr Full time

    Administrative Assistant At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Peak Associates Limited Full time

    Our client is a leading Real Estate Developer located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant. Please note that this role works full-time onsite in the office.Responsibilities:The specific duties and responsibilities for this position include

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Academy of Applied Pharmaceutical Sciences Full time

    A university degree or college diploma in marketing/business administration or related field 2 years of administrative or customer service experience Proven strong communication skills in written and spoken English Strong data entry and computer skills (MS Office Word, Excel), Outook. Demonstrated ability to take initiative in seeking new opportunities and...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Peak Associates Limited Full time

    Our client is a leading Real Estate Developer located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant to support the Commercial Properties division. Please note that this role works full-time onsite in the office.Responsibilities:The specific duties an

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Beauty Nut Inc Full time

    Are you interested in joining our growing teamBeauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body care products made with pure argan oils derived from Morocco.Position SummaryResponsibilities: Manage calendar: including but limited to internal and external...