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Office Assistant

3 months ago

CarletonsurMer, Quebec, Canada OperationsCommander Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: Experience an asset

Tasks:

  • Type and proofread correspondence, forms and other documents
  • Receive and forward telephone or electronic enquiries
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
  • Process incoming and outgoing mail manually or electronically
  • Send and receive messages
  • Perform basic bookkeeping tasks
  • Prepare and format page presentation
  • Compile data, statistics and other information
  • Prepare invoices and bank deposits
  • Provide general information to clients and the public
  • Order office supplies and maintain inventory
  • Prepare and monitor contracts and budgets

Computer and technology knowledge:

  • MS Word
  • Accounting software
  • Simply Accounting
  • Quick Books
  • MS Excel

Area of specialization:

  • Reports
  • Contracts
  • Correspondence

Transportation/travel information:

  • Own transportation
  • Valid driver's licence
  • Public transportation is not available

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Sitting
  • Attention to detail

Personal suitability:

  • Adaptability
  • Collaborative
  • Creativity
  • Efficiency
  • Energetic
  • Goaloriented
  • Integrity
  • Outgoing
  • Positive attitude
  • Quick learner
  • Time management
  • Client focus
  • Dependability
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability

Screening questions:

  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?

Health benefits:

  • Dental plan
  • Health care plan
  • Vision care benefits

Financial benefits:

  • Bonus
  • Mileage paid

Long term benefits:

  • Life insurance

Other benefits:

  • Free parking available
  • Learning/training paid by employer
  • Onsite amenities
  • Paid time off (volunteering or personal days)
  • Parking available
  • Variable or compressed work week