Administrative Assistant

2 weeks ago

Mississauga, Ontario, Canada Partners Community Health Full time

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto.

PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga.

The new homes have a combined 632-beds and be part of PCH's larger strategy that introduce innovative and inclusive programs and services and new models of care delivery.

PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.


Position Summary:


The Administrative Assistant provides administrative support to one ore more members of the Partners Community Health leadership team (VP/Physician Leadership).

This role requires a high degree of self-motivation and independence, with exceptional organizational and administrative skills and a demonstrated commitment to customer service.

The Administrative Assistant will work in a fast-paced and constantly changing environment and be able to disseminate complex information quickly in order to maintain effective working relationships with the leadership team, as well as internal and external stakeholders.

The role will organize, coordinate, and prioritize the activities of the leaders with whom they support to increase the effectiveness of their work and the department.


Key Responsibilities:

  • Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and daytoday administrative oversight
  • Prepares and edits executive level communications, briefing notes, and PowerPoint presentations
  • Represents the leadership team when communicating with internal and external stakeholders
  • Requests and tracks deliverable from direct reports and support services
  • Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support
  • Coordinates yearly performance reviews for leaders
  • Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors
  • Manages supplies and equipment ordering, invoicing, and securing approvals from management
  • Responsible for device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops
  • Manages and tracks document and contract approval and signoff processes for the Directors
  • Liaise with members of senior leadership and various departments across PCH as necessary
  • Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization
  • Other duties and special projects to support the programs may be assigned from time to time
  • Regular fulltime position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary

Qualifications:

  • College certificate or administrative training equivalent required
  • Minimum 13 years of experience in a longterm care home (LTCH) or other health care related field (preferred)
  • Minimum 35 years of experience in providing senior level administrative support
  • Proven ability to support multiple leaders and manage competing priorities
  • Strong ability to work independently and proactively with mínimal direction
  • Strong verbal, written, interpersonal and customer service communication skills
  • Exceptional time management, organizational and prioritization skills
  • Strong problem solving, analytical and conflict resolution skills
  • Excellent technical skills in a full Microsoft Office suite, including Word, Excel, and PowerPoint
  • The ability to function effectively during periods of rapid change and transition
  • Ability to anticipate needs and prioritize competing priorities efficiently
  • Ability to build and maintain relationships with key internal and external stakeholders
  • Models a positive, inclusive, and respectful work environment
Applicants must be eligible to work in Canada.

We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Achev Full time

    SUMMARY:Reporting to the LATS Project Coordinator, the administrative assistant will provide courteous and timely support services to the project with excellent administrative skills, strong sense of ownership, and effective communication. The administrative assistant plays a key support role in pilot testing. The position requires flexibility,...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada OHE Consultants Full time

    Administrative AssistantMature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office.Main Job Tasks and Responsibilities Support to the consultant team Support to the proposal team Receive, direct and relay telephone and fax messages. Take adequate...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Muslimmediahub Full time

    Job Title: Administrative Assistant (Hybrid - Part-Time)Location: 27 Pearl St., Mississauga, ONJob Type: Part-TimeOrganization: Muslim Media Hub Note: Applications will be accepted on a rolling basis, with an immediate start date available for the right candidate. About the Role Muslim Media Hub invites applications for the position of Administrative...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Public Storage Canada Full time

    If you want to join a fun, friendly, and passionate team with limitless potential, please applyWe are currently looking for an Administrative Assistant to work at our head office in Mississauga. We offer a dynamic team environment with exciting and challenging work.Reporting to the Controller, the Administrative Assistant is responsible for a variety of...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Polani Electrical Supplies Full time

    Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects...

  • Administrate Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Randstad Canada Full time

    Are you eager to gain some experience in the retail industry? Do you have administrative experience? If so, this would be a great opportunity for youOur client is looking for an Administrate Assistant for a 10 month contract in Mississauga. This is hybrid role - Mon, wed and thur in office. Pay rate: $20.55/hourHours: Monday to Friday, 8:00am –...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada LMI Canada Full time

    Job descriptionLMI Canada has been in business for over 60+ years and our sustainability and success has been built on attracting, retaining, and developing exceptional people.As part of our LMI global organization, LMI Canada team helps leaders and organizations realize more of their potential. People are at the heart of everything we do; we help them to...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada GIGG EXPRESS INC Full time

    Title: Workshop AdminPay: $17/hourShift: Flexibility required to do any shiftMajor Responsibilities: Assist and support Shop Manager and Coordinators on various projects. Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles, ensuring that the work is accomplished in a manner...

  • Administrative Assistant

    4 weeks ago

    Mississauga, Ontario, Canada Gallagher Full time

    About Us:Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Administrative Assistant

    2 months ago

    Mississauga, Ontario, Canada Gallagher Full time

    About Us:Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Arthur J. Gallagher & Co. (AJG) Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada ACHEV Full time

    POSITION: Administrative Assistant, Skilled Newcomer Incentive Bond Pilot ProjectEMPLOYMENT STATUS: CasualLOCATION: Achev, SussexREPORTING TO: Manager, Career & Newcomer ServicesSTART DATE: April 24, 2023SALARY:- $ per hour + 4% vacation pay)HOURS: 55 hours per monthWORK SCHEDULE: Between Monday to Friday 8:30 am to 4:30 pm (schedule TBD)MANAGE OTHERS:...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada AstraZeneca Full time

    ADMINISTRATIVE ASSISTANT (TALENT & DEVELOPMENT)At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Asquare Immigrations Inc. Full time

    Who we are?We are a full-service Immigration and recruitment company. We assist in all kind of immigration matters and are known for our personalized customer service and positive result oriented approach.We are looking for an Administrative Assistant to be part of our great teamYou will contribute to our efficient immigration team assisting on all kinds of...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada OHE Consultants Full time

    Administrative AssistantMature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office.Main Job Tasks and Responsibilities Billing; including invoice generation, providing project specific financial data to the consultant team as required, A/R follow ups...

  • IT and Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status.As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario.We are...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada NetDynamic Consulting Full time

    JOB TYPEFull-Time HIRING LOCATIONMississauga DEPARTMENTHuman Resources COMMUTERemote EDUCATIONAL LEVELBachelors Degree WORK EXPERIENCE3+ Years LANGUAGEEnglishAdministrative AssistantAbout NetDynamic ConsultingNetDynamic Consulting is a certified SuiteSuccess partner and official NetSuite Alliance partner that works in multiple industries serving 1000s of...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Home and Community Care Support Services Full time

    Job Description:Administrative AssistantCompetition #: FY Date Posted: November 22, 2023Date Closed: Until the position is filledStart Date: As soon as possibleReports to: Director, Patient ServicesCategory: Permanent Full-timePrimary Location: Hybrid; 2655 North Sheridan Way, Mississauga**_ CARE AND BE CARED FOR - THIS IS YOUR HOME_:Take a look at this...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Elite Pro Resume Services Full time

    Job Title: Administrative AssistantLocation: Mississauga on siteOur client, is a small financial services firm that has been successfully helping its clients achieve their investment goals and meet their lifestyle protection needs since 1988. Their team of professionals provides customized financial planning and insurance services to individuals, business...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Wesco Full time

    As an Administrative Assistant, you will provide administrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). You will collect, review, and analyze data and prepare reports, charts, budgets, and other presentation materials. You will respond to or route routine inquiries from...