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Administrative Assistant

3 months ago

Mississauga, Ontario, Canada AstraZeneca Full time

ADMINISTRATIVE ASSISTANT (TALENT & DEVELOPMENT)
At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.

If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you're our kind of person.

As a global company in high growth, you will be involved in opportunities across the entire business. And, as we strive to meet our patients' needs, the priorities will sometimes fluctuate.

But it means we are comfortable with change and responding to shifting needs, whilst being mindful of the impact on other projects and roadmaps across the business.


What you'll do
We are looking for an Administrative Assistant to support our Talent & Development Organization.

In this role, you will be responsible for performing a wide range of secretarial, administrative and project-oriented activities in support of the Global Head of Talent & Organization Development Lead and team, and the Global Head of T&D Operations & Technology Solution and team.


Typical Accountabilities include:

  • Provide administrative and secretarial services to the senior team leads, coordinating complex meetings and offsite events, diary/calendar arrangements and travel in line with AstraZeneca policy
  • Assist with procurement related activities in support of the teams' overall work opening purchase orders, assisting with statement of work approvals, contractor onboarding, coordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
  • Reconcile figures or information from various sources, ensuring completeness and accuracy, and followup on discrepancies
  • Carry out calculations, analyses or investigations to defined briefs to support the smooth functioning of the business area
  • Contact stakeholders on nontypical, sensitive or complex issues
  • Participate in establishing an understanding of (internal) customer requirements to ensure that planned activities and services meet needs, and in monitoring those services and activities to ensure requirements are fully met
  • Prioritize workload, and that of others as appropriate, to achieve personal and team targets
  • Organize, control and deliver specific clerical/administrative activities and services under guidance from a supervisor/manager
  • Control small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
  • May coordinate workflow management and mentor junior team members to ensure effective allocation of resources
  • This position will be expected to report inperson at either of our Gaithersburg, Boston, Waltham or Mississauga office locations.

Essential for the role

  • 35 years prior Administrative experience
  • High school diploma or equivalent, undergraduate degree preferred
  • Ability to follow processes and guidelines for global company regarding travel, expenses, procurement, etc.
  • Strong written and spoken communication skills
  • Specialist knowledge in relation to administrative/business support activities in the relevant area
  • Competent in the use of relevant office equipment and systems
  • Experience with a variety of software/systems to include MS Office 365, Workday, Concur, Coupa, and SAP
  • Can create and maintain systems for efficiency for both self and others
  • Customer Service Skills
  • Ability to manage multiple tasks and projects at one time across several collaborators

Why AstraZeneca?


At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big.

Be part of a team of specialists that is valued and crucial to the growth of AstraZeneca.

So, what's next
Are you already imagining yourself joining our team? Good, because we can't wait to hear from you.

**Where can I find out more?