Office Manager
2 weeks ago
Office Manager - Granville Gardens
Date Posted: 6/7/2024
Location: Vancouver, British Columbia , Canada
Reference No.:
Position Type: Full-time
Come join us and help make a difference in the lives of older adults As employees at a Verve Senior Living Retirement Residence, our primary goal is to help each person, have a great day, every day Our employees thrive on collaboration and have a passion for excellence, achieving multiple awards including the Order of Excellence in Quality, from Excellence Canada. As part of our team, the things you do are key to helping us achieve our shared vision of helping seniors live longer, better. Oh, and you'll also have a lot of fun doing it.
ACCOUNTABILITY OBJECTIVE
Under the direction of the general manager, functions as a part of the management team, providing on site accounting support for all managers. Performs a variety of clerical tasks and secretarial tasks when required necessary for the efficient operation of the office, including management of files, rental payments, rent increases and reception duties.
BACKGROUND/QUALIFICATIONS
Graduate of a post secondary education program in accounting. Three years' relevant experience required. PC literate with understanding of information systems concepts. Working knowledge of Windows, MS Word, MS Excel. Excellent written and verbal English skills. Must be able to work independently.
KEY RESPONSIBILITIES
Participates in, and contributes to, the Verve Quality Improvement (VQI) program. Establishes and maintains all residents' files including the enrollment of the residents on DCare. Sets up in DCare all miscellaneous charges and cash receipts, maintains recurring monthly charges and prepares monthly resident statements. Performs duty of receptionist as required. Receives and records regular weekly payments from hairdresser, bar account, visitor and staff meal tickets and makes appropriate deposit slips. Maintains rental matrix updating on an ongoing basis with new residents, transfers, terminations, rental changes and recurring miscellaneous charges. Prepares and maintains resident information for tax purposes. Deposits all rental and miscellaneous cash and cheques on a regular basis and submits deposits to corporate office. Promotes resident direct deposit and prepares a monthly summary for corporate office. Reviews the direct deposit forms on the anniversary of the resident, and obtains a new form should it be required. Prepares and maintains rent increases as per policy, and calculates rent increase for each resident. Prepares appropriate forms regarding rent control, and ensures three month notice is maintained. Ensures residents receive yearly interest cheques on their security deposits. Submits requests for reimbursement of resident refunds upon death/discharge of residents. Responds to questions from residents and families to resolve any questions they may have regarding their monthly billing statements. Reviews outstanding aged trial balance weekly, follows up on delinquent accounts and informs the general manager of any questionable accounts and those over 30 days. Hires, orientates, schedules, supervises, conducts performance reviews and disciplines reception staff. Defines duties, organizes workload and develops routines to ensure adequate coverage for day-to-day reception. Plans, organizes, directs and supervises the activities of the department to provide a high level of service. Establishes and monitors workflow, evaluates performance and productions and makes changes as necessary to improve the quality of service. Chairs administration staff meetings, prepares and distributes minutes, and organizes in-services as required. Works with staff to develop department goals. Participates in the weekend duty manager rotation as applicable. Maintains current employee personnel files, and forwards employee information to payroll as required. Ensures the department managers accurately complete the employee information forms and submitted to corporate office by the required deadlines. Inputs and submits bi-weekly payroll summary sheets to corporate office for payments of wages according to union contract or employee handbook. Reviews bi-weekly payroll register received from corporate office to ensure employees have been set up and paid as per payroll summary sheets and employee change notices. Receives and distributes employee pay stubs as per policy. Deals with employee issues regarding incorrect earnings and deductions on a bi-weekly basis. Enrolls employees in the benefits and pension plans and sets up benefits in payroll. Verifies employee benefits enrollment against monthly report sent by corporate office. Responds to employee inquiries regarding benefits. Submits all accounting information by the accounting deadlines. Include in courier sent out on the first working day of the month final month end invoices and Compucare receivable package. Faxes all accruals, inventories and food transfer sheets to corporate office by the third working day of the month. Ensures all department managers are aware of all accounting deadlines and information is submitted in a timely manner. Relates any changes in accounting policies to all department managers and follows up to ensure changes are being followed correctly. Assists general manager in the interpretation of financial statements regarding revenues, payroll and expenses accounts. Prepares any financial analysis when required by managers. Assists in the preparation of the budgets. Maintains and reconciles petty cash as required. Supervises ordering of all office supplies within budgetary guidelines. Approves, codes and forwards to corporate office all invoices relating to the administrative area. Ensures that all office equipment including faxes, photocopiers, printers and computers are working correctly and corrective actions have been taken if there are any operating problems. Types, photocopies and faxes confidential correspondence. Performs reception duties as required. Promotes and maintains positive communication and relationship among staff, residents, families and the public. Participates in committee meetings as required. Complies with the Occupational Health and Safety Act, Workplace Safety and Insurance Act, and Workplace Hazardous Material Information System. This includes recognizing health and safety hazards, reporting incidents, fulfilling responsibilities under the applicable legislation, as well as participating in in-services and fire drills. Complies with all corporate policies and procedures. Completes all required mandatory training/education. Performs other duties as assigned.#INDMP tag
"We accommodate persons with disabilities in the recruitment and hiring process."
All offers of employment are subject to a Criminal Background Check. We thank all who apply; however, only candidates under consideration will be contacted.
If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below. We thank all applicants for their interest. However, only candidates selected for an interview will be contacted. Verve Senior Living is an equal opportunity employer.Other Jobs You May Be Interested In
-
Project Manager, Construction
2 weeks ago
Vancouver, British Columbia, Canada Aura Office Environments Full timeAura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace "auras" into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura's fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also wholeheartedly...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Diligent Corporation Full timeDiligent's continued success and growth depends on not just setting a high bar of client satisfaction, but also of employee experience. Diligent is seeking a proactive and vibrant Office Manager to join our local team in Munich. Our office manager will ensure a smooth running of our office operations and work closely with our employees and local Leadership...
-
Sales General Manager
2 weeks ago
Vancouver, British Columbia, Canada Chinatown Post Office Full timeEducation: Expérience:Education: Bachelor's degreeWork setting: Retail/wholesale establishment/distribution centreTasks: Allocate material, human and financial resources to implement organizational policies and programs Authorize and organize the establishment of major departments and associated senior staff positions Coordinate the work of regions,...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Red Bull Full timeCompany Description:The Office Manager is responsible for keeping the Red Bull Vancouver Office in perfect running condition. They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience. The Office Manager is always seeking ways to help with...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Chartered Professional Accountants of British Columbia Full timePosition: Office ManagerReports To: Director, Finance & Corporate AdministrationContract Type: Indefinite, Full Time_The Chartered Professional Accountants of British Columbia (CPABC)__ is seeking a detail oriented, _- collaborative and results-driven individual for the position of Office Manager. We are proud and honoured _- to have been recognized as one...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Canaccord Genuity Group Inc. Full timeOffice Manager, Cash Management Group, Canaccord Genuity - Vancouver, BCSummaryThe Cash Management Group at Canaccord Genuity is looking for an Office Manager to join our high-performance team. Our group manages over $5 billion in client assets and employs like-minded individuals who come to our office every day with a strong work ethic, a positive attitude,...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Sandbox VR Full timeWho We AreWe're Sandbox VR, the most advanced virtual reality experience in the world. Our mission is to bring people closer together through world-class immersive experiences. When guests step into one of our stores, our full-body motion tracking gear and Hollywood motion capture cameras make them the stars of their own movies. Groups freely roam our...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Racer Immigration Consulting Full timeJob Title: Office Manager (NOC 13100)Racer Immigration Consulting specializes on helping emigrants come to Canada. Also, we help employers process LMIA and Work Permits.We are currently looking for an Office Manager (NOC with experience in the printing industry. The office manager oversees and implements administrative procedures, establish work priorities,...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Expert Recruiters Inc. Full timeOffice ManagerOur client is looking for a professional to join their team.What Your Impact Will BeThe Office Manager assists the executive team by delivering administrative services of a confidential and sensitive nature. This role involves responding to various general and confidential inquiries, liaising with both internal and external contacts....
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada EightSix Network Inc Full timeSummary The Cash Management Group at Canaccord Genuity is looking for an Office Manager to join our high-performance team. Our group manages over $5 billion in client assets and employs like-minded individuals who come to our office every day with a strong work ethic, a positive attitude, creative problem-solving skills, and grit. Do you have what it...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Description Office Manager, Cash Management Group, Canaccord Genuity - Vancouver, BC Summary The Cash Management Group at Canaccord Genuity is looking for an Office Manager to join our high-performance team. Our group manages over $5 billion in client assets and employs like-minded individuals who come to our office every day with a strong work...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Description Office Manager Our client is looking for a professional to join their team. What Your Impact Will Be The Office Manager assists the executive team by delivering administrative services of a confidential and sensitive nature. This role involves responding to various general and confidential inquiries, liaising with both internal...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Peninsula Employment Services Limited Full timeAbout us We empower businesses and their teams to thrive by investing in knowledge, people, and technology. It's our 40th Birthday this year, so we know what we're doing. Combining award winning HR and Health & safety services with cutting edge software to help businesses grow. The Opportunity We are seeking a meticulous, detail-oriented, and organized...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Expert Recruiters Inc. Full timeOffice Manager Our client is looking for a professional to join their team. What Your Impact Will Be The Office Manager assists the executive team by delivering administrative services of a confidential and sensitive nature. This role involves responding to various general and confidential in
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Northland Properties Full timeFriday, March 22, 2024 Proud to be 100% Canadian-owned,Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for...
-
Office Management
2 weeks ago
Vancouver, British Columbia, Canada Wallop Full timeAbout youYou have a passion for organization and a keen eye for detail. Communication is your superpower, and you love to collaborate. You're resourceful and approach problem-solving with an entrepreneurial mindset.On a day to day basis the Office Management & HR Specialist will... Be the goto person for all things office: Ensure employees have what they...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Expo Yaletown Dentist Full timeExpo Yaletown Dentist is a new state of the art office. We are looking for an experienced Senior Administrator/Office Manager to join our amazing and growing team. We are transit accessible and located right in the heart of downtown. Bring a bright, welcoming attitude, and dental experience and we would love to meet youDuties Include: Oversee and manage the...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada Believeco:Partners Full timeThe Office Manager is responsible for supporting the daily office operations and client reception. S/he will perform a variety of complex and confidential administrative support functions for the Castlemain Group executive team, including managing expenses, evaluating policies and procedures and managing confidential correspondence as well as streamlining...
-
General Manager
2 weeks ago
Vancouver, British Columbia, Canada Contemporary Office Interiors Ltd Full timeTHE ROLEWHAT DO WE OFFERWe offer competitive total compensation package, including health benefits, wellness and healthcare spending accounts, and a holiday package that includes the week between Christmas and New Year's off. You'll also be getting in as we grow so growth opportunities abound if you exhibit the knowledge, expertise, and passion to grow with...
-
Office Manager
2 weeks ago
Vancouver, British Columbia, Canada JD Sports Canada Full time(Full Time Vancouver, BC Head Office, FT in office)JD Sports is a sports-fashion retail company with the incentive to inspire the emerging generation of globally minded consumers through a connection to the universal culture of sport, music and fashion. Established in 1981, the JD Group is a leading global omnichannel retailer of Sports, Fashion, and...
