Office Manager
2 weeks ago
Company Description:
The Office Manager is responsible for keeping the Red Bull Vancouver Office in perfect running condition.
They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience.
The Office Manager is always seeking ways to help with efficiency in order to create a more organized and productive workplace in the Vancouver Office and for employees working in remote locations.
The Office Manager supports all areas of the business and works closely with the Commercial Leadership Team by supporting with sales, distribution, and field marketing initiatives.
ENVIRONMENT
Responsible for the Vancouver Office space, meeting Red Bull brand image and standards ensuring it is always in perfect running condition.
Answer phones for customer support, ensuring visitors welcomed and introduced to respective team members; maintain a clean front area at reception, free of boxes and packages, and creating a pleasurable atmosphere for reception area not only for our visitors, but for our employees as well.
Ensure the efficient operation and coordination of the Vancouver Office; safety and hygiene practices, boardroom/meeting rooms, kitchen area, office supply room, reception area, common meeting areas, Red Bull fridges, plant watering, etc.
Maintain an organized and operational and well-stocked supply closet, including stationary inventory, shipping and packing supplies and toner for printers.
Liaise with our property management and vendors for repairs, cleaning, security, fob programming, catering, etc.
OFFICE MANAGEMENT
Address employee queries regarding office issues (e.g. stationary items, hardware, etc.) that will ensure satisfactory results, while maintaining efficiency and professional relations with all staff.
Proactively identifies solutions to improve current processes and brings forward new ideas related to logistics, administration, or operations of the office.
Ensure the smooth and efficient operation of all mail outs and courier packages.
Maintain office efficiency by planning and implementing office systems and layouts.
Ensure all boardrooms and IT equipment (videoconference system), in-house shredding and printers are functional, providing support to employees when needed.
ADMINISTRATIVE TASKS & PROJECT MANAGEMENT
Support Commercial Leadership Team with different administrative tasks such as filling, organizing, and creating templates and documents as well as assisting on specific projects.
Support Commercial Leadership Team with different administrative tasks such as filling, organizing, and creating templates and documents as well as assisting on specific projects.
Coordinate and execute all employee business card orders as well as approved branded stationary items.
Manage office budget, submits all office related expenses and invoices to finance with the proper coding, in an accurate and timely manner.
Updates and distributes Red Bull Canada and Distribution Partner's contact list.
Support and coordinates office infrastructure improvement projects (varying in scope and timeframes) under the director of the Executive Assistant.
Support HR initiatives and employee programs (i.e., employee engagement, Fit for Flight program, onboarding new hires, etc.).
BUSINESS UNIT SUPPORT
Collaborate and interact with others in a mutually supportive and cooperative manner that reinforces the concept that staff at all levels are expected to seek ways in which they can support and assist others to achieve expected results, as well as to be effective in their own accountability areas.
Work with Commercial Leadership Team and Field Marketing Team to assist and support in hosting events outside and within the Red Bull office when needed.
This includes, but is not limited to, event calendar management, scheduling, booking Special Occasion Permit, renting glassware, hiring security, arranging post event clean-up, catering, etc.
Support Commercial Leadership Team by organizing and coordinating Cell Meetings, which includes and is not limited to creating the agenda, catering, sourcing venues, organizing team builders, writing, and distributing the meeting minutes.
Qualifications:
2+ years of experience in a similar role.
A demonstrated passion for detail and organization.
Excellent communication (verbal and written, in both official languages) and int
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