Office Administrator

6 days ago

Guelph, Ontario, Canada PeopleConnect Full time
Currently seeking a highly organized and versatile individual to join their team as an Office Administrator / Production Assistant.

This role encompasses a wide range of administrative and production duties, providing an exciting opportunity to contribute to the company's overall success.


Responsibilities:

Administrative Duties:

  • Efficiently handle incoming phone calls and direct them to the appropriate individuals.
  • Maintain and update a comprehensive database for leads and existing clients.
  • Coordinate hotel bookings for technicians as required.
  • Organize and file work reports, ensuring easy accessibility for future reference.
  • Keep an uptodate training matrix for all employees and technicians.
  • Manage office supply inventory and initiate timely reordering.
  • Create and file packing slips accurately.
  • Review timecards to ensure payroll and billing accuracy.
  • Maintain an accurate and uptodate job calendar to facilitate scheduling and coordination.
  • Ensure accurate records of company vehicles and drivers are maintained.
  • Greet and assist walkin clients and customers in a friendly and professional manner.
  • Track and manage company credit cards efficiently.

Production Assistant Duties:

  • Attend production meetings, actively participating and contributing valuable insights.
  • Develop and nurture relationships with clients and suppliers to enhance collaboration.
  • Place orders for materials required for various jobs, ensuring timely delivery.
  • Coordinate equipment rentals as necessary for production projects.
  • Assist in costing and billing processes, ensuring accuracy and adherence to guidelines.
  • Follow up on purchase orders and invoicing with clients to maintain smooth operations.
  • Investigate leads and schedule jobs effectively to optimize resource allocation.
  • Set up job dockets, ensuring all relevant information is properly documented.
  • Utilize problemsolving skills to address challenges that arise during production processes.

Beneficial Skills and Experience:

  • Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.
  • Demonstrated flexibility and adaptability in a fastpaced environment.
  • Prior administrative experience, preferably in a similar industry.
  • Strong problemsolving abilities to address both inquiries and issues.
  • Comfortable serving as the first point of contact for clients, providing exceptional customer service.

Job Types:
Full-time, Permanent

Salary:
$23.00-$25.00 per hour

Benefits:

  • Dental care
  • Paid time off

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Ability to commute/relocate:

  • Guelph, ON N1H 7K4: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Language:

  • English (required)

Work Location:
In person

  • Office Administrator

    6 days ago

    Guelph, Ontario, Canada Brandelle Industries Ltd. Full time

    Brandelle Industries is a Guelph-based mid-sized integration company with in-house design and manufacturing. We are currently looking to fill an office administrator position. Seeking a long-term dedicated employee to join our team.Requirements: Minimum 5 years of administrative accounting experience Minimum education: College diploma Proficient in...

  • administration officer

    7 days ago

    Guelph, Ontario, Canada Rocket Immigration Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateAsset languagesHindiPanjabi; PunjabiWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metTrain staffOversee and co-ordinate office...

  • Office Administrator

    6 days ago

    Guelph, Ontario, Canada B.A.P Heating and Cooling Services Full time

    Looking for a Part Time Office Assistant to provide support to local HVAC company.Duties would include filling, administrative tasks, office organization, and customer service. Looking for someone who can work well independently and has strong organizational skills.16-20 Hours a week with possibility for increase in the future, schedule has some...

  • Office Administrator

    6 days ago

    Guelph, Ontario, Canada Carewell Health Group Full time

    The team at CareWell Health Group comes together to bring you the best in collaborative care. We are a multidisciplinary clinic focused on delivering care that is patient-centered. In this healthcare model, care is respectful of patient preferences, needs, and values.Job Description:We are seeking a dedicated and detail-oriented individual to join our team...

  • Office Administrator

    6 days ago

    Guelph, Ontario, Canada Oosterveld Heating and Air Conditioning Full time

    To administratively support the members of the Business Team through:Managing all accounting activities relating to accounts receivable and bank reconciliation Processing warranty claims with supplies Processing counter sales and payments Ensure the collection of money is occurring at the point of service or proper paperwork for financing is being signed at...

  • Office Administrator

    6 days ago

    Guelph, Ontario, Canada PeopleConnect Full time

    Currently seeking a highly organized and versatile individual to join their team as an Office Administrator. This role encompasses various administrative and production duties, providing an exciting opportunity to contribute to the company's overall success.Administrative Duties: Efficiently handle incoming phone calls and direct them to the appropriate...

  • Office Administrator

    6 days ago

    Guelph, Ontario, Canada Ocel Metal Fabrication Full time

    About usOcel Metal Fabrication is a small business in Guelph, ON. Our goal is to Produce high quality structural components and metal components for industry.Ocel Metal Fabrication is looking for an experienced office administrator. Your role will be to organize all necessary paperwork/information to ensure the smooth running of our operations.Benefits:...

  • Office Administrator

    7 days ago

    Guelph, Ontario, Canada S&A Partners & WCO Full time

    WCO is looking for someone who is detail-oriented, organized, friendly, personable & enjoys interacting with clients and staff, patient and pragmatic in difficult client/staff situations, can think outside the box, technology-savvy or eager to learn, with the ability to maintain tact and confidentiality. Flexible in terms of working hours (overtime is...

  • Administrative Officer, HR Services

    6 days ago

    Guelph, Ontario, Canada Upper Grand District School Board Full time

    ADMINISTRATIVE OFFICER, HUMAN RESOURCES SERVICESThe Upper Grand District School Board (UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the...

  • project administration officer

    7 days ago

    Guelph, Ontario, Canada Harrington Construction (2011) Limited Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are...

  • project administration officer

    7 days ago

    Guelph, Ontario, Canada Harrington Construction (2011) Limited Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and...

  • Administrative Support Officer

    6 days ago

    Guelph, Ontario, Canada Hopewell Children's Homes Inc. Full time

    Hopewell is Hiring an Administrative Support Officer(Canada Summer Jobs Position)Come Join Our Team Hopewell_ is a notforprofit registered charity governed by a volunteer Board of Directors. We were established in Ariss, Ontario in 1983 by John and Johanna Oosterhuis._ Hopewell_ provides highquality support for children, youth and adults with developmental...

  • Chief Administrative Officer

    6 days ago

    Guelph, Ontario, Canada City of Guelph Full time

    City of GuelphChief Administrative OfficerLocation: Guelph, ON.The City of Guelph is a lively community of over 140,000 individuals situated in the heart of southern Ontario, just 100 kilometers west of Toronto.With a storied history dating back to the 1820s, Guelph is an inclusive, connected, and thriving city where a dedicated team of over 2,000 staff work...

  • Chief Administrative Officer

    7 days ago

    Guelph, Ontario, Canada City of Guelph Full time

    City of Guelph Chief Administrative Officer Location: Guelph, ON. TheCity of Guelphis a vibrant community of over 140,000 people situated in the heart of southern Ontario, just 100 kilometres west of Toronto. With a rich history dating back to the 1820s, Guelph is an inclusive, connected, and prosperous city where over 2,000 staff work together to...

  • Office Administrator/receptionist

    7 days ago

    Guelph, Ontario, Canada ETSM Technical Services Ltd. Full time

    ETSM Technical Services Ltd. is a custom manufacturing facility located in Guelph and has been family owned and operated since 1985.We have an immediate opening for a Office Administrator/Receptionist to join a small growth-orientated team. No remote work. Hours are from 8:30 am to 4:00 pm.Position Profile: Reception duties Data entry Processing work orders...

  • Chief Administrative Officer

    7 days ago

    Guelph, Ontario, Canada Institute of Public Administration of Canada Full time

    The City of Guelph is a vibrant community in southern Ontario, with a rich history dating back to the 1820s. More than 2,000 dedicated staff work to deliver responsible and professional public service to Guelph's diverse community. The City of Guelph is looking for its next Chief Administrative Officer (CAO). The CAO oversees the city's administration and...

  • Head Office Administrator and Data Input

    6 days ago

    Guelph, Ontario, Canada Patene Building Supplies Ltd Full time

    Patene Building Supplies Ltd. is a distributor of drywall, steel framing components, insulation, acoustic ceilings, shingles, masonry and other building materials for the residential and commercial construction industries. We have thirteen (13) branch locations throughout Ontario & Manitoba to serve our contractor, builder and retail customers.We are...

  • Office Coordinator

    7 days ago

    Guelph, Ontario, Canada Stonehenge Therapeutic Community Full time

    About the Role:Stonehenge Community Services provide a variety of short and long-term interventions to high-acuity individuals in the community, including case management, crisis stabilization, counselling, and supports to housing.This role will successfully manage our complex office environment to complete all coordination functions relating to the...

  • Practice Manager/office Administrator

    7 days ago

    Guelph, Ontario, Canada Dentalcorp Canada Full time

    About Us:Green Meadows Dental has been proudly servicing the Guelph community for over thirty years. We've built a solid reputation as a modern dental practice with deep roots in our community and we are committed to patient-centered care. Our team of friendly and experienced dental professionals work hard to meet all your needs and provide a wide range of...

  • Office Coordinator

    6 days ago

    Guelph, Ontario, Canada Winmar Property Restoration Specialists Full time

    SUMMARY OF JOBThe role of an Office Coordinator is crucial for ensuring the smooth and efficient functioning of the company's administrative operations.This role involves a wide range of responsibilities that contribute to the overall success of the company: Administrative Support: Managing office supplies and equipment to ensure smooth daily operations....