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Payroll and Benefit Administrator
3 months ago
_The following is a short-term contract opportunity to August 31, 2024, working 35 hours per week, Monday through Friday._
As a member of the payroll team, the
Payroll and Benefit Administrator provides support with primarily full-cycle payroll and benefits administration including preparation of general ledger entries, account reconciliations and ad-hoc information requests.
KEY RESPONSIBILITIES
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Payroll:
- Prepare and input semimonthly payroll for salary, hourly staff and pensioners.
- Process all new hires, terminations and payroll changes.
- Prepare and process journal entries, analyze transactions and prepare account reconciliations, as well as perform yearend activities including updating taxable benefits.
- Prepare and send out salary changes for approval.
- Maintain confidential personnel files; maintain records for storage of inactive payroll files.
- Prepare new employees for setup in the payroll system; ensure time tracking and payroll are setup according to policy and working properly.
- Conduct payroll, time tracking and absence management orientations and training with new employees.
- Set up and maintain reports in the time tracking system.
- Prepare routine payroll and benefit correspondence.
- Prepare T4s and T4As for employees and generate T4s for Councilors.
- File payroll related filings, such as Records of Employment (ROE), reporting for T4, T4A.
- Respond to staff questions.
- Prepare ad hoc reports as required.
- **Benefits**:
- Conduct benefit orientation with new employees.
- Maintain employee benefits for any employee changes: enrollment, termination, address changes, etc.
- Administer the group benefits plan and ensure accurate deductions are entered for payroll calculations.
- Respond to general employee inquiries regarding benefits.
- Reconcile employee enrollments on benefit programs on a monthly basis.
- Perform followup to billing by vendors to ensure enrollment is accurate and any changes requested have been completed.
- Prepare the annual Total Compensation Statements for staff.
- Code vendor invoices for payment.
- Prepare required and adhoc reports for analysis each quarter.
- Review timesheets and overtime for reasonableness and approvals, if required.
- Ensure Time Off requests that require Leadership approval are approved.
- **Pension**:
- Produce and upload weekly demographic file for record keeper.
- Download statements and reports for each plan and the update accounting pension spreadsheets monthly.
- Prepare requests for actuary to prepare pension estimates, and statement of elections.
- Prepare and distribute correspondence to inform employee about their pension paperwork.
- Update/maintain actuarial spreadsheet tracking pensionable and credited service and pensionable earnings.
- Maintain pensioners spreadsheet including pensioner contact information, current recipients, deferred recipients, and closed files.
- Prepare record keeping spreadsheets and data required by Actuaries each January including Form 2
- Prepare and send out Annual Pension Statements, annual CPSA pension return, and adhoc reports as required.
- **General**:
- Schedule Payroll Team meetings and maintain the meeting agenda.
- Prepare spreadsheets to determine the Milestone Award recipients.
- Prepare and update payroll related budget spreadsheets and forecasts.
- Prepare payroll related reports for the auditors; respond to questions/requests from auditors.
- Analyze changes in payroll legislation and identify implications for CPSA.
For additional role specifics, please see the position profile attachment located at the bottom of this posting.
QUALIFICATIONS
Education:
- Advanced technical knowledge of a specific function or discipline (specialist), or general business knowledge of multiple functions or business processes (generalist) typically obtained through 23year postsecondary diploma, or equivalent.
- Payroll Compliance Practitioner (PCP) Certificate is required.
Experience:
- Requirement for 3 to 5 years of related experience.
Skills:
- Intermediate level in MS Word and Excel.
- Good communication skills and excellent attention to detail required.
- Must be able to handle multiple tasks and deal with interruptions.
- Must be well organized and able to meet multiple deadlines.
SALARY
The salary for this contract role is $4,802 per month and includes a small benefit package.
**_CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada._
