Administrator, Data

2 weeks ago

Toronto, Ontario, Canada Aecon Group Full time

Come Build Your Career at Aecon


As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.


At Aecon, you can count on:


  • Safety First. Our number one core value. If we can't do it safely, we don't do it at all.
-
Integrity. We lead by example, with humility and courage.
-
Accountability. We're passionate about delivering on our commitments.
-
Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

  • Ensure you and your family receive the services needed to
    support your mental, emotional, and physical wellbeing
:

  • Believe in helping you build your career through our
    Aecon University and Leadership Programs
:

  • Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our
    Aecon Women in Trades and Aecon Diversity in Trades programs, and our
    Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a
    leader in sustainable construction. With a strong commitment to operating responsibly by
    minimizing our impact on the environment and surrounding communities.


Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people.

We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

PURPOSE OF THE POSITION
The Data Administrator is a key member of the Corporate Procurement Team.

The Data Administrator is responsible for reviewing and validating data requests in accordance with data governance policies, guidelines, and procedures within the defined service level agreement.

The Data Administrator is an integral part of the data governance structure value chain and will ensure high data quality, consistency, and scalability across the organization.


ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • ESG Survey Project
  • Obtain suppliers contact information from internal stakeholders.
  • Maintain master files of responses.
  • Reporting and Analytics
  • Gather requirements, design, and build/create basic Business Intelligence Reports and Dashboards for different internal stakeholders using Business Objects.
  • Vendor Master (VM)
  • Ensure VM data follows data governance policy at point of creation and through regular and quarterly monitoring and cleansing of existing VM master data (VM Quarterly Review)
  • Analyze and review weekly exception reports.
  • Review vendor's master requests for completeness and accuracy, ensuring all support documentation and approvals are provided.
  • Validate information from different external sources (Example: CRA Website, D&B) for a thirdparty confirmation on the company information (Name, Address, Tax Number)
  • Make phone calls to vendors to validate legitimacy of the request and to confirm information to be set up (Banking Details, Name, Address).
  • Manual coordination of the workflow for further approvals depending on request type and case.
  • Monitor Shared Mailbox to answer process related questions or confirmation of vendor account information.
  • Create and maintain different logs, files, and proper support documentation for different kind of vendor requests (Changes to banking details, special payment terms).
  • Set up vendor's master requests in the system SAP.

KNOWLEDGE AND SKILLS

  • Uncompromising honesty
  • Exceptional communications skills (both written and verbal)
  • Experience with BI tools is an asset.
  • College or University degree
  • Proficient with Microsoft Excel
  • Ability to maintain focus on a repetitive task for a long duration.
  • Ability to work in a team environment.
  • Analytical and problemsolving skills
  • High attention to detail
  • Data collection and manipulation experience
  • Able to perform in a rigorous and fast paced environment.

EMPLOYMENT STATUS

  • Full Time

PHYSICAL DEMANDS

  • Ability to work for prolonged periods of time.
  • Ability to work in a fastpaced, results driven environment.

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