18 Month Term Administrative Assistant at Our

2 weeks ago

Vancouver, British Columbia, Canada The Open Door Group Full time

Administrative Assistant 3

Hours of Work: 36 hours, Monday to Friday

Term:18 Months - May 2024 to December 2025

Date Posted:
May 2nd, 2024

Hourly Wage:
Grid 5, step 2)

Internal Competition Closing Date:
May 9th, 2024

Status:
Casual Status

Number of Positions: 1


Are you ready to embark on a rewarding career adventure? Open Door Group (ODG) is calling on passionate individuals to join our team as Administrative Assistant 3, offering an engaging 18-month term packed with benefits and opportunities for personal and professional growth.


Why ODG?
At ODG, we've been making a positive impact on communities across British Columbia since 1976. We're not just a workplace; we're a team committed to creating thriving communities through tailored employment services.

As one of Canada's Certified Great Places to Work, we foster a culture of compassion, authenticity, and belief in individual success.


Position Overview:

As an Administrative Assistant 3, you'll play a vital role in supporting the administration of ODG.

Reporting to the Associate Program Director or Administrative Coordinator, you'll handle data entry tasks, draft documents, liaise with external parties, and provide essential support to ensure the smooth operation of our programs.


Duties:

  • Performs word processing and data entry duties such as inputting client information, processing enrollment data, maintaining the relevant database and files, updating manuals, and preparing reports, letters and presentation material.
  • Arranges meetings as directed, books meeting rooms, and types and circulates notices and agendas. Transcribes and distributes notes and minutes of meetings.
conducting file searches for requested information.

  • Receives, records, checks, and balances cash transactions, including receiving payments, issuing receipts, and maintaining a petty cash account.
  • Performs other related duties as assigned.

Benefits That Make a Difference:

Health Spending Account:
Your well-being matters to us. Access a health spending account to cover a range of health-related expenses and stay at your best.

Transportation Allowance:
We support your journey to work. Receive a transportation allowance to ease your commute to our Burrard location.

Professional Development Fund:
Invest in your future with our professional development fund. Pursue courses, workshops, or certifications to enhance your skills and advance your career.

Note:

Instead of traditional vacation time, we offer 10% in lieu time, as per our casual status in our collective agreement.


Qualifications That Set You Up for Success:

Education and Experience:
Hold a Grade 12 certificate, Office Administration Certificate, and at least one year of recent, related experience. An equivalent combination of education, experience, and training will also be considered.

Language Skills:
Fluent in both English and French, with the ability to effectively communicate verbally and in writing is an asset

Technical Proficiency:
Demonstrate proficiency in Microsoft Suite Applications and typing speed of 60 w.p.m. Knowledge and experience with various databases are considered assets.

Must pass a criminal background check.


As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Open Door Group must be fully vaccinated for COVID-19.

Proof of vaccination status will be required.

Ready to Make a Difference?

Application Process:
**Thank you for your interest in joining the Open Door Group team

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