Administrative Assistant Iii

1 week ago

Toronto, Ontario, Canada University Health Network Full time

Administrative Assistant III
Job Posting #: 924110

Site:
Toronto General Hospital

Department:
Laboratory Medicine Program (LMP)

Reports to:
Senior Director, LMP

Scale/Grade:
A0:07

Hourly rate:
$ $32.36 per hour

Hours: 37.5 hours per week

Status:
Permanent Full-Time

Posted Date:
August 31, 2023

Closing Date:
Until Filled


The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Position Summary
Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs.

With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing.

Embrace innovation and contribute to ground-breaking research, education, and exemplary service.

Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.


As a valued member of TeamLMP, the Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professionals in the team.


Duties

  • Coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel
  • Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
  • Coordinating, organizing or planning meetings/events
  • Providing direct and/or functional supervision for assigned personnel
  • Monitoring and analyzing department budgets
  • Ensuring efficient operation of the office
  • Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
  • Performing clerical support functions

Qualifications

  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized medical office or business administration program at the diploma level
  • Four (4) years related secretarial support experience
  • Previous onthejob computer/wordprocessing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • Previous supervisory experience preferred
  • Experience working in a health care environment an asset
  • Excellent organizational and time management skills
  • Very good interpersonal and customer service skills
  • Very good verbal and written communications skills
  • Comprehensive knowledge of health care, organizational/office practices, procedures and standards
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Knowledge of medical terminology an asset

Why join UHN?


In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.


  • Competitive offer packages
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)


Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.


Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

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