Administrative Assistant Iii

6 days ago

Toronto, Ontario, Canada University Health Network Full time
JOB POSTING #914280

Position:

ADMINISTRATIVE ASSISTANT III

Site:
Toronto General Hospital

Department:
Medical Device Reprocessing; TGH Management

Reports to:
Manager

Scale/Grade:
A0:07

Hourly rate:
$50,486 to $63,102 per annum

Hours: 37.5 hours per week

Status:
Temporary Full Time (Approximately 11 months)

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III
in our MDRD; TGH Management Department.

_ The Energy of the City. The Rewards of a Great Career._


The University Health Network, where _"above all else the needs of patients come first"_, encompasses
Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of _"Transforming lives and communities through excellence in care, discovery and learning"_, the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.
Find out about our purpose, values and principles here.


The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.


QUALIFICATIONS:

  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized medical office or business administration program at the diploma level
  • Four (4) years related secretarial support experience
  • Previous onthejob computer/wordprocessing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • Previous supervisory experience preferred
  • Experience working in a health care environment an asset.
  • Excellent organizational and time management skills
  • Very good interpersonal and customer service skills
  • Very good verbal and written communications skills
  • Comprehensive knowledge of health care, organizational/office practices, procedures and standards
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Knowledge of medical terminology an asset.
  • Vaccines (COVID19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.



POSTED DATE:
February 9, 2023

CLOSING DATE:
February 16, 2023


For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace.

We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to:

all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position.

Applicants need to make their requirements known when contacted.

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