Accounts Payable Coordinator

7 days ago

Québec, Quebec, Canada Intertape Polymer Group (IPG) Full time

Position Description

Title:
Accounts Payable Coordinator

Department:
Accounts Payable

Location:
Montreal

Reports to:
Accounts Payable Supervisor

Status: 1 year contract

Position Purpose:
The primary purpose of the Accounts Payable Coordinator is to perform the day-to-day processing within the centralized accounts payable function, to include 1) the direct processing of vendor invoices, 2) three-way matching and generation of resulting payment vouchers using the company ERP, and 3) investigating and resolving various issues including mismatches and other hindrances as they arise.

These and other duties listed below shall be performed according to the company's established governing policies concerning accounts payable and general procurement.


The Accounts Payable Coordinator will maintain personal compliance with IPG's Code of Business Conduct and Ethics and will actively communicate the provisions of the Code to assure broad support and understanding of the program.


Principle Accountabilities

  • Verify that invoices on purchase orders (PO's) are received in the system and that the information on the invoice(s) match the PO
  • Verify all general ledger account numbers on invoices and expenses
  • Verify use tax on invoices
  • Work with Purchasing on price discrepancies, receiving discrepancies and any other department responsible for items received
  • File all invoices once they have been processed
  • Run and update batches and review posting reports
  • File batch reports after they have been reviewed
  • Make copies of all construction in process invoices and file in their appropriate file
  • Reconcile vendor monthly statements and follow up with vendor on any discrepancies
  • Field phone calls from vendors on past due invoices or payment status and help to resolve those issues
  • Send out Tax Certificate of Exemption form to vendors
  • Calculate and record monthend liabilities for goods and services received but not yet paid for
  • Monitor the PO aging and unvouchered reports and resolve stale items and discrepancies
  • Review corporate purchasing card transactions and record any necessary monthend accruals
  • Calculate consignment inventory usage and communicate with vendor for consigned billing
  • Track outstanding credits for returned material to ensure timely reimbursement
  • Run unvouchered report, review for accuracy and list any invoices to be toggled off and prepare the unvouchered adjustment report


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.

They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position.


Essential Skills and Experience

  • Bachelor's degree or professional training certification or equivalent combination of
  • Relevant education and experience;
  • Direct experience working in accounts payable and Working knowledge of Canadian tax laws;
  • Attention to details;
  • Excellent verbal and written communication skills;
  • A strong understanding of computerized accounting systems and databases;
  • Excellent working knowledge of Microsoft Office suite products;
  • Ability to document, interpret and implement company policies and procedures;
  • Experience with AS 400 (JD Edwards or Prism) or some other ERP system a plus.

Additional Desired Qualifications:

  • Experience in or working knowledge of accounts receivable, procurement and supply chain, fixed asset and lease accounting, general accounting and financial reporting, manufacturing cost accounting.
  • Organized, able to prioritize and to meet critical deadlines, contributing to the overall success of the team by meeting the work unit goals, objectives and activities. Team Player.

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