Degree Programs Assistant

2 weeks ago

Burnaby, British Columbia, Canada British Columbia Institute of Technology (BCIT) Full time
BCIT's
-
School of Business is seeking a
-
temporary, full-time (1.0

FTE

) Degree Programs Assistant. This position is responsible for the day-to-day administration of the Degree Programs offered in the School of Business. Additionally, this position is responsible for marketing, promotional, budgetary, advising, recruitment, communication, and administrative activities associated with each of the programs to ensure successful operation.
Duties & Responsibilities

DUTIES
***
AND
***
RESPONSIBILITIES:
  • Responsible for completing special projects as assigned by the Program Head, Associate Dean, and the Dean, School of Business related to the administration of the degree program.
  • Acts on behalf of the program heads, in his/her absence, by providing information to students, responding to inquiries, and performing administrative duties within scope of this position.
  • Generates, prepares, and distributes financial reports including: budget information, instructor contract information, operating costs, breakeven information, and accrual information.
  • Prepares instructor contracts; communicates with the Finance department to address any contract issues or other issues which impact area of program responsibilities.
  • Review program matrices and course outlines from outside institutes, domestic and international, to assess equivalency. The PA will make recommendations to either the student or the program head as to the applicability of courses from other institutes to meet BCIT program requirements.
  • Evaluate the need for the program to develop formal arrangements with an outside institute to facilitate transfers of course credits.
  • Assist students in developing a learning plan when students are unable to complete all required courses at a BCIT campus
  • Analyzes and reviews Institutional Research and Planning survey information for the purpose of improving program effectiveness.
  • Develops, creates, writes, edits, and maintains all marketing, promotional, and presentation material for approval, including Fast Track program letters, brochures, and banners, and provides materials to potential and existing students.
  • Coordinates, implements, and manages marketing and promotional activities (e.g., representing programs at BIG Information Sessions, Career Fairs)
  • Develops, writes, edits, and maintains website content for relevant program areas; interacts and communicates with the Vice-President of Education's Office to ensure adherence to applicable website policies and procedures.
  • Provides guidance and advice to students concerning selection of General Education courses for the BBA program; makes recommendations to the Advanced Placement and Degree Programs office.
  • Interacts with the Advanced Placement and Degree Programs Office to implement any General Education approval updates, create and distribute the full time Bachelor of Business Administration Sets and timetables, and address issues / concerns
  • Informs individuals about the relationship between BCIT credentials versus other postsecondary credentials for prerequisite and advising purposes. Interacts and communicates with Thompson Rivers University (BC Open University) to facilitate the transfer of eligible Bachelor of Business Administration students from Thompson Rivers University to the BCIT BBA; provides potential students information as it pertains to the International Credential Evaluation Service, Advanced Placement and Degree Program Office, etc.
  • Responsible for providing and verifying prerequisite information, providing registration approval, and tracking (e.g., database operations, recording final grades) nonaccepted students seeking registration.
  • Develops, creates, designs, maintains (e.g., data integrity), and upgrades databases, spreadsheet, and management information systems as required to ensure optimal operation of relevant program areas.
  • Collects, analyses, and evaluates data from various sources (e.g., Banner, Cognos, et cetera) to be compiled into information to compile reports that provide input to resolve issues, situations, challenges, and increase program efficiency.
  • Conducts program plan progress, using database, to provide status information on students.
  • Conducts graduation audit advising to ensure program students have satisfied all program criteria prior to gradation; informs students of graduation and convocation sequence.
  • Responsible for facilitating registration and information.
  • Responsible for organizing Advisory Committee and marks meetings; acts as recorder at meetings.
  • Generates the Part Time Studies Flyer and Course File rollover submission each term and communicates with appropriate departments (e.g., Student Enrolment and Information Services, Course File, Finance, etcetera) to ensure correct information is being displayed for the degree programs.
  • Develops and implements administrative processes (e.g., instructor evaluations, and developing and maintaining wa

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