Project Administrator

1 week ago

Calgary, Alberta, Canada Clifton Associates Ltd. Full time

Calgary, AB:


As a Project Administrator, you will provide project and general administrative support to the Environmental Services Team in Calgary, and as required to other groups within the greater Clifton operation.


Responsibilities

  • Provide project administrative support and assist with the coordination of projects including project initiations, data entry, entry and tracking of project expenses, tracking of project schedules, milestones and deadlines, drafting, compiling and reviewing project documents, sending project correspondence, and ensuring all project records are maintained in line with Clifton's Quality Management System (QMS).
  • Assist project staff with logístical organization such as travel arrangements and safety checkin.
  • Assist project managers with projectrelated information requirements such as records requests and literature searches.
  • Become proficient with Clifton's QMS and work closely with project managers to ensure that all administrative and project tasks and documents are in line with the standards.
  • Manage the staff workload and scheduling system.
  • Support the project manager(s) with financial administration, including assisting with preparation of draft invoices, vendor invoice and expense tracking, and followup on account receivables, as required.
  • General administrative support including answering phones, maintaining office supply inventory, preparing couriers, distributing mail, responding to general office inquiries, and composing, editing, and preparing a variety of reports, memos, and other documents as required.
  • Assist with general onboarding of employees.
  • Other duties as assigned.

Required Qualifications and Experience

  • A degree, diploma, or certificate in business, administration, or another applicable area an asset.
  • 35 years of relevant professional work experience in an administrative role.
  • Excellent written and oral communication skills.
  • Proficient with the Microsoft Office Suite of programs (i.e., Word, Excel, Outlook, PowerPoint, Visio). Experience with Adobe InDesign or Illustrator would be an asset.
  • Strong organizational skills, including effective management of multiple and conflicting priorities with a demonstrated ability to meet deadlines while maintaining a high level of accuracy.
  • Continued attention to safety and safe work environments, with a strong workplace safety orientation.

Apply


We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.

You will be evaluated on the relative degree to which you meet the knowledge, skills, and abilities related to the position assignment.

Clifton is an Equal Opportunity Employer and is committed to creating a respectful, diverse working environment.

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