Office and Project Administrator

2 weeks ago

Calgary, Alberta, Canada CMR Consulting Ltd. Full time

Our goal is for you to effectively manage multiple tasks, foresee upcoming needs to ensure readiness for meetings, events, and more.

This will enhance our productivity, maintain project organization, and enable us to consistently deliver value to our clients through real-time project updates and invoicing.


Key responsibilities:

-
Administration_

  • Manage the office's overall functionality
  • Provide overall administrative support to our growing core team and associates
  • Prepare a wide variety of correspondence and documents including letters, forms, reports, templates, spreadsheets, and other documents
  • Manage software accounts such as Teamwork, FreshBooks, QuickBooks, etc.
  • Create monthly client invoices
  • Organize accounts payables and receivables
  • Make travel arrangements
  • Assist with event planning as part of our community engagement service offering
  • Support the team as needed with other fun stuff
-
Project Administration_

  • Coordinate crossfunctional teams to ensure successful project execution
  • Support the management of project plans, timelines, budgets, and monitor progress
  • Identify and mitigate project risks and obstacles
  • Collaborate with staff to communicate project requirements and support the deliverables to meet client expectations
-
Operations_

  • Streamline and optimize internal processes to enhance overall efficiency
  • Manage and implement administrative policies and procedures
  • Oversee the office, ensuring a safe and productive work environment

Requirements:

  • 5+ years of relevant experience in an administrative/professional support function, demonstrating
  • Progressive responsibility in highperformance work environments
  • Professional level of written and oral communication skills in English
  • Database management and reporting, graphics and presentations, and template and spreadsheet development
  • Proficient at bookkeeping including managing payables, receivables, and preparing invoices
  • Efficient in QuickBooks or other similar accounting software
  • Strong work ethic and reliability
  • Able to work independently with mínimal supervision
  • Adept at handling multiple tasks/projects simultaneously
  • Analytical and problemsolving skills
  • A sincere enjoyment of collaborating with people for mutual success
CMR is a small boutique firm. We work closely together and have cultivated a close-knit team.

The attributes that we demonstrate that align with CMR's values and culture include:

Ø Teamwork and collaboration

Ø Initiative and a willingness to learn

Ø Honesty and integrity

Ø Positive attitude and going above and beyond

Ø Dependable work ethic and reliability

Ø Critical thinking and a strategic and creative mindset

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Schedule:

  • Monday to Friday

Education:

  • Secondary School (preferred)

Experience:

  • Administrative experience: 5 years (required)

Language:

  • English (required)

Work Location:
In person

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