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Customer Engagement Specialist

3 months ago


Richmond Hill, Ontario, Canada Seneca College of Applied Arts and Technology Full time

External Posting Date:

March 14, 2023

  • External Closing Date:

March 20, 2023

  • Pay Range:

Payband E - $ $30.69 (Start rate: $26.47)

  • Hours:

35

  • Work Type:

Hybrid

  • Type:

Permanent

  • Shift:

Monday to Friday 12:00PM - 8:00PM

  • Ideal Start Date:

3/1/23

  • End Date:

Position Summary:

This position will require the incumbent to work on-site on a regular basis. Some remote shifts are available at scheduled times, dependent upon operational needs.

Responsibilities:

Clerical and Customer Service:

  • Supports students/prospects requesting program/course information, services and academic policies and procedures; determines at which point to refer questions to program or service areas.
  • Facilitates registration with prospects through the FCET website.
  • Actively engages through designated marketing communications channels and providing real time feedback on marketing communications campaign initiatives and messaging.
  • Provides feedback and/or reports to FCET marketing, systems, and academic areas on a variety of issues; for example, requests for classes not presently offered or for clarification regarding information on the website.
  • Collaborates to ensure administrative/academic confidential information is gathered, sorted, appropriately stored, securely destroyed, and destroy dates recorded.

Supporting the FCET Office:

  • Supports FCET faculty and staff with needs such as photocopying, retrieving printing, providing class rosters, exam booklets, and explaining processes and procedures.
  • Assists FCET staff with work requests, callouts, interacting with Chairs and Program Coordinators or Managers to ensure all program information is accurate and uptodate.
  • Assists the Office and Service Coordinator by monitoring and recommending the purchase of office supplies and assisting with other office tasks as needed.
  • Liaises with the Office and Service Coordinator to augment information provided to other College areas.
  • Works with the Office Coordinator to oversee all central office functions in keeping with Health and Safety processes and regulations.
  • Assists with scheduling parttime staff to meet the operational requirements of CFSS.

Performing Communications (Contact Centre, Chat, E-mail):

  • Assists with training of new customer service staff.
  • Ensures program/course files are uptodate with last minute changes to information pertaining to academic offerings.
  • Performs other duties as assigned.

Qualifications:

Education:

  • Minimum of a completed one (1) year certificate in Customer Service/IT Applications/Office Administration/Marketing Communications or related field. If in a related field, please state how it is relevant.

Experience:

  • Minimum of two (2) years' experience working in a customer service environment with an emphasis on delivery of information in a variety of formats in a fastpaced, multipletasked office and experience providing clerical support and preparing data reports.
  • Experience following institutional policies and procedures within a team setting.
  • Experience with customer service precepts, telephony and webbased services.
  • Experience working within a postsecondary educational institution is an asset

Skills:

  • Ability to effectively communicate with the public, within in a multiracial/cultural/able environment.
  • Demonstrated ability to diffuse difficult situations while providing superior customer service.
  • Demonstrated clerical expertise including organizational and problemsolving skills, prioritization, initiation and followup.
  • Demonstrated computer skills including the ability to use Word, Excel, database management, online systems and webbased tools.
  • Experience in a postsecondary educational institution is an asset.

Note:

  • This position includes medium lifting (between 5 to 20 kg or 11 to 44 lbs).
  • A skills assessment test will be administered during the recruitment process.

Note:

Seneca requires copies of educational credentials at the time of an interview.

Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

**We thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.