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Administrative Assistant
2 weeks ago
PURPOSE
The Administrative Assistant is responsible for supporting the Manager or the Director of a department or office in performing daily administrative and specialized support tasks efficiently to help the department achieve its business objectives.
DUTIES AND RESPONSIBILITIES
- General Clerical Duties and Administration
Performs various administrative tasks such as photocopying, faxing, mail distribution, and maintaining stationery levels; coordinates work with other functions both internally and externally. - Documentation & Knowledge Management
Creates, proofreads, and distributes business correspondence and maintains department documentation systems; updates websites and organizes data for easy access; prepares presentations and marketing materials. - Data & Platform Maintenance
Inputs data using company systems, ensures data integrity, and maintains tracking systems specific to the function; may handle invoices, purchase orders, and financial reports. - Financial
Codes invoices, prepares purchase orders, and assists with accounts payables; manages financial transactions and prepares expense reports for team members. - Travel Coordination and Time Management
Arranges appointments, travel plans, and events to facilitate effective internal coordination. - Any other job-related duties or projects assigned.
MINIMUM REQUIREMENTS
Skills, Knowledge, Experience, and Education
- Excellent command of English language, with attention to grammar and spelling
- Intermediate to advanced MS Office skills
- Solid knowledge of Adobe Acrobat
Core Competencies
- Strong interpersonal and communication skills
- Efficient time management and organizational abilities
- Capacity to prioritize tasks and remain focused
- Adaptability to changing priorities
- Independent work capability
- Handling of confidential information securely
- Result and service-oriented mindset
- Proven proofreading skills
- Attention to detail
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