Administrative Assistant

1 week ago

Victoria, British Columbia, Canada Pacific Northwest Transportation Services Full time

Pacific Northwest Transportation Services (PNWTS) is the proud supplier of carbon neutral transportation services for the cruise industry in Victoria, British Columbia Canada.


Located at the Ogden Point Cruise Terminal, PNWTS operates convenient shuttle connections from the pier in the Breakwater District to downtown Victoria.

As the exclusive supplier of buses on behalf of the Greater Victoria Harbour Authority (GVHA), PNWTS provides motor coaches for shore excursion tours originating from cruise lines and is the sole provider of dispatch services on the Terminal.

As an industry leader, we pride ourselves in supporting sustainable and responsible tourism.

The Position


Responsible for the smooth running of office duties, this position handles a wide range of administrative, support-related tasks, and all aspects of general office management related duties and projects at Pacific Northwest Transportation Services (PNWTS).

This position functions effectively in a variety of roles, communicates professionally with customers, while providing accurate preparation and timely collection of invoices.

This position works collaboratively with management and develops processes to encourage the most effective office operations while acting as the point of first contact between staff, customers, and the office.

Most importantly, this position plays a part in ensuring a safe, professional, productive, and inspiring office environment influencing the company culture.

You will be part of a motivated and diverse team and will have high interaction with all employees throughout the organization.


Responsibilities & Activities

  • Maintains bus audit files and paperwork.
  • Maintains Drivers' Audit files and paperwork
  • Coordinates and completes all necessary documentation for motor coach, business and driver licensing, insurance, legal requirements and paperwork.
  • File incident and accident reports
  • Coordinate to order promotional items for PNWTS within agreed budgets, and report actual to budget on a quarterly basis to senior leadership.
  • Works with the Operations team to order uniforms and coordinates with Operations to distribute company uniforms.
  • Handles mail, purchasing of supplies & equipment, organizes office layout and maintains office condition & repairs
  • Collect operational data
  • Manage senior leadership administrative functions, including but not limited to the following:
  • Calendar management, meeting invitations (agendas and minutes as required) site tours and travel
  • Collaborates, and creates presentations, proposals
  • General administrative tasks and special projects
  • Employee Events holiday, recognition, anniversary, weddings, retirements, strategic planning, Townhalls, etc
  • Responsible for the timely recording and analysis of receivables.
  • Follow up with customers on status of invoices for payment information.
  • Perform customer credit references as needed (filling out requested forms, phone calls etc).
  • Prepare weekly bank deposit
  • Post wire transfers/EFT. Inform customers of any discrepancies with payments.
  • Set up EFT payments with customers
  • Post invoices into system
  • Perform daily reconciliation of sales cash outs. Investigate discrepancies alongside Shuttle Supervisor.

Qualifications & Skills

  • Superior planning and organizing skills including high attention to detail.
  • Strong customer orientation with demonstrated ability to multitask and be able to inspire, work alongside, and engage others seen as a trusted advisor.
  • Demonstrated ability to work effectively within a team and in a selfdirected manner.
  • Strong verbal and written communication skills.
  • Good working knowledge of MS Word, Excel, PowerPoint, and Outlook.
  • Demonstrated ability to take initiative and drive for continuous improvement.
  • Strong interpersonal skills. Ability to work independently, and as part of a team.

Benefits of Working with Pacific Northwest Transportation Services

  • Access to learning and professional development opportunities to support you and your career development.
  • Free parking.
  • Enjoy a company culture that is steeped in care for employees and where community and diversity, equity and inclusion are valued.

To Apply


If you are looking to broaden your horizon and are committed to making a difference, we'd like to meet you.

To apply, please do so by February 23, 2024.

Pacific Northwest Transportation Services is committed to Employment Equity. We welcome and embrace applicants with diverse experiences, abilities, backgrounds and perspectives. If you have preferred pronouns, please let us know when you apply.

Furthermore, we are committed to providing an inclusive and accessible environment.

If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.


Job Types:
Full-time, Permanent

Salary:
$28.50-$30.00 per hour

Expected hours:
per week

Benefits:

  • Onsite parking
-

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada British Columbia Investment Management Corporation (BCI) Full time

    CLOSING DATE:December 12, 202- INVESTMENT STRATEGY & RISK This role provides both team collaboration with other administrative professionals and the opportunity to have direct oversight and impact on the group you support. If you like working with people, solving problems, and staying organized, this is the team for you THE OPPORTUNITY The Administrative...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Origen Air Systems Ltd. Full time

    We are looking for an Administrative Assistant for our growing startup. The Administrative Assistant should be able to work with our Director of Operations and CEO to assist with day-to-day administrative tasks. Your duties will include; scheduling, filing, and general administrative/office work.This position will be funded through the Digital Skills for...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Victoria Women's Transition House Full time

    Job Title: Administrative Assistant - ShelterBenchmark and Grid: Administrative Assistant, JJEP Wage Grid Level 10, Step 1Job Summary: Provides administrative support to program managers and staff in the execution of their duties. Provides phone, reception, secretarial and clerical assistance.Reports To: Program or Administrative ManagerKey Duties and...

  • Administrative Assistant, It

    1 week ago

    Victoria, British Columbia, Canada BC Ferries Full time

    Job Description:ADMINISTRATIVE ASSISTANTInformation Technology9-month TermVictoriaThe opportunityWorking as part of a large project team, you are a detail oriented individual who is committed to quality. You use sound judgement and awareness while providing confidential administrative support to the Director, IT Projects and IT Projects Division. You are...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Devon Properties Ltd. Full time

    Summary:The Administrative Assistant is responsible for providing administrative and clerical support for multiple departments within Devon's head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 3 September 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.5- Salary Grade- $4, $4, Additional Posting Information:N/ASalary posted will be pro-rated based on...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community.As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.Administrative...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Western Stevedoring Full time

    Administrative Assistant - Victoria Cruise & Deep-Water TerminalWestern Stevedoring is a diversified marine logistics company committed to the success of our people, our customers, and our communities. Our operations at the Victoria Cruise & Deep-Water Terminal focuses on terminal/marine operations for cruise, breakbulk cargo, and fibre optic cable ships....

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Thales Full time

    Location: British Columbia_Remote_Worker, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Associated Engineering Group of Companies Full time

    Job Description:We currently have an opening for an Administrative Assistant in our Victoria office.Responsibilities will include: Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards. Prioritizing urgent tasks over less pressing tasks to...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC's top private colleges_ Established in 1903, Sprott Shaw College is a private postsecondary institution with 16 governmentdesignated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty Of Humanities -> Fac of Humanities - General- Posting Close Date- 14 May 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4, $4, Additional Posting Information:N/ASalary posted will be pro-rated based on FTEClassificationSecretary/PB7Hours of WorkMonday...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Associated Engineering Group of Companies Full time

    Job Description:We currently have an opening for an Administrative Assistant in our Victoria office.Responsibilities will include: Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards. Prioritizing urgent tasks over less pressing tasks to...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Engineering -> Electrical Engineering- Posting Close Date- 27 March 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3, $3, Additional Posting Information:N/ASalary posted will be pro-rated based on FTEClassificationPB6Hours of WorkMonday to Friday,...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community.As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.Administrative...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Western Financial Group Full time

    We are one of Canada's Top Employer, Join UsAre you an experienced Administrator looking for your next great role?Administrative Assistant, Commercial UnderwritingAs an Administrative Assistant - Commercial Underwriting, you will provide support to the commercial underwriting team in all aspects of administrative functions. You will report directly to the...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Raymond James Financial Full time

    Administrative Assistant At Raymond James,_ __we__ _**_develop,_ __we__ _**_collaborate,_ __we__ _**_decide,_ __we__ _**_deliver, and_ __we__ _**_improve together_.Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Greater Victoria Housing Society Full time

    Who We AreGreater Victoria Housing Society (GVHS) is an award-winning registered charity and not for profit organization dedicated to providing high quality, secure and affordable rental housing for low to moderate income households. Known for excellent service, we contribute to healthy, thriving and livable communities. GVHS is a housing provider for those...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Aboriginal Coalition to End Homelessness Society Full time

    Are you a Business Administrative student who is a self-starter, with a passion for working with a growing non-profit organization that supports Indigenous peoples experiencing homelessness? The Aboriginal Coalition to End Homelessness Society (ACEHS) is seeking an Administrative Assistant co-op student to support the admin team with various tasks.Job...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Randstad Canada Full time

    A local Victoria residential property development and construction company looking for a top Administrative Assistant.This well established, small and growing company specializes in providing affordable, quality new housing, that is sustainably designed and built for the future. They require a strong Administrator, ideally with construction office...