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Administrative Assistant

3 months ago

Victoria, British Columbia, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Engineering -> Electrical Engineering- Posting Close Date- 27 March 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $3, $3, Additional Posting Information:

  • N/A
  • Salary posted will be pro-rated based on FTE
  • Classification
  • PB6
  • Hours of Work
  • Monday to Friday, 8:30 am
  • 4:30 pm
  • Employee Group:


 CUPE 95
  • Regular # of Hires Needed 1
  • Category
  • Administrative and Support Services
  • About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, worldclass research and commitment to civic engagement.
  • Job SummaryThe Department of Electrical and Computer Engineering offers four accredited undergraduate programs as well as graduate and professional programs leading to MASc, MEng, MTIS, MADS, and PhD degrees.


As the first point of contact for the general office the Administrative Assistant reports to the Assistant to the Chair and provides administrative support to faculty and staff in the Department.

The Administrative Assistant acts as the receptionist to the general office, welcomes visitors and responds to general inquiries, produces and updates a variety of technical and non-technical documents (i.e. lab manuals, course material, data sheets, final exams, etc.); and prepares outgoing courier shipments and associated customs documents, and receives and sends various mail items,, coordinates bookstore textbook adoption forms and ordering coursepacks and lab manuals; distributes keys and maintains key records; inventory and ordering of office supplies.


Also supports the Graduate Secretaries' and Chair's Assistant on a regular basis with a range of tasks involving graduate programs and general office administration.

This role performs other assigned duties similar in scope and complexity as needed.

  • Job RequirementsThis role requires a minimum of one (1) year of recent experience in a similar position, preferably in a postsecondary or institutional environment or an equivalent combination of education, training and experience.

Preference will be given to applicants with:

  • Experience with UVic information systems
  • Knowledge of univeristy administation practices and policies would be an asset.

Knowledge/Skills/Abilities:

  • Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
  • Proficient skills using word processing, database, and spreadsheet software in a PC environment.
  • Excellent organizational skills including attention to detail, time management, and ability to multitask in a fastpaced environment
  • The ability to work independently with limited supervision, exercise initiative, adapt to changing work priorities and handle a large volume of work is a requirement.
  • Strong interpersonal skills with demonstrated ability to work effectively within a team environment, as well as the larger UVic community and external agencies.
  • Experience in effectively maintaining the confidentiality of personal and sensitive information.
  • Strong time management and organizational skills.
  • Effective oral and written communication skills.

Specialized Knowledge/Education:

  • Secondary school diploma or equivalent.

Territory acknowledgement


We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.


Equity and Diversity Statement
**Accessibility Statement