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Administrative Assistant

3 months ago

Victoria, British Columbia, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Science- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 3 September 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 0.

5- Salary Grade- $4, $4, Additional Posting Information:

  • N/A
  • Salary posted will be pro-rated based on FTE
  • Classification
  • PB6
  • Hours of Work
  • 17.
5 hours per week (flexible)- Start Date- 9/12/2023- End Date- 8/31/2024- Employee Group:

  • CUPE 95
  • Term
  • # of Hires Needed
  • 1
  • Category
  • Administrative and Support Services
  • About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
  • Job SummaryReporting to the Dean's Assistant, the Administrative Assistant acts as the first point of contact for the Office of the Dean of Science, provides administrative support for the Dean's Office, and works closely with the Dean's Assistant, the Associate Deans, and Director of Administration (DA) to provide administrative support and facilitate their work.


As a member of the team in the Dean's Office, the Assistant participates in organizing and supporting events hosted by the Faculty to ensure the success of Faculty events.


  • Job Requirements
    Skills:
  • Strong administrative skills, including meeting and calendar coordination and minute taking.
  • Strong interpersonal and communication skills and the ability to relate well and work effectively within a team environment as well as the larger UVic community.
  • Ability to organize work to meet multiple deadlines and with frequent interruptions.
  • Attention to detail and accuracy.
  • Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
  • Ability to maintain confidentiality and abide by privacy protocols.

Specialized Knowledge/Education:

  • Knowledge of office and business administration and relevant best practices, obtained through experience, training, or coursework towards a certificate or diploma.
  • Understanding of the University's policies, procedures, governance, Collective Agreement an asset.

Experience:

  • 2 years' experience in an administrative role or equivalent education.
  • Demonstrated work experience using a variety of office equipment, software and programs including MS Office, SharePoint/Connect, databases, spreadsheets, etc.

Preference will be given for experience:

  • In a post-secondary environment.
  • Using large, complex systems (e.g. FAST, WebReq, FMIS or equivalents).
An equivalent combination of training, education and/or experience may be considered.

Territory acknowledgement


We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.


Equity and Diversity Statement
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