Office Administrator
1 week ago
BUILD YOUR CAREER AT BLACK & MCDONALD
Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions.
With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald is seeking a full-time Office Administrator at our location in Ottawa, Ontario.
If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you.
Black & McDonald's Human Resources team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
This opportunity relates to the ESAP project, which focuses on the modernization of the heating and cooling energy distribution systems to over 80 buildings in the National Capital Region.
The project involves design and construction of four new central heating and cooling plants plus associated distribution piping networks over a period of five years, under a Joint Venture Partnership with another leading major Contractor.
Black and McDonald is responsible for the design and construction of the mechanical and electrical work across the project.
This position is responsible to assist in maintaining a productive and efficient office operations and will report directly to the Project Control Manager.
Duties and responsibilities include but are not limited to the following:
- Coordinate onboarding for new employees including preparing onboarding materials, arranging new hire and safety orientation, and completion of new hire paperwork;
- Prepare various types of employment change letters and staff announcements;
- Support the implementation and coordination of various HR programs/initiatives;
- Manage office supplies and equipment inventory and places orders as necessary;
- Assists and coordinates purchasing of project equipment, maintenance and services;
- Receives and sorts incoming mail and deliveries;
- Organizes and schedules meetings and events;
- Assist in the creation, management, and receipt of Purchase Orders;
- Receive and validate vendor invoices, assist with accounts payables;
- Ensure timesheets are completed by employees and entered into the payroll system weekly;
- Responsible for all security clearances;
- Perform other duties as assigned.
COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Teamwork and Collaboration
- Values and Respects Others
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Must hold a Secret clearance with Public Works
- Postsecondary education in a related field such as Office Administration or relevant experience
- 13 years' experience with payroll and/or time keeping
- Experience in construction/facility management is considered an asset
- Excellent verbal and written communication skills
- A team player, committed to working in a quality environment
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