Office Administrator

3 weeks ago


Ottawa, Ontario, Canada Minto Group Full time

OFFICE ADMINISTRATOR (permanent full-time)

Monday to Friday 37.5 hours per week; In-Office role

Location: 180 Kent Street, Ottawa Ontario.

Build your future at Minto

Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training, and diverse opportunities to grow your career.

Your offer will include:

  • Competitive salary
  • Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks' vacation
  • Benefits including parental leave, unlimited physiotherapy, telemedicine and so much more
  • Tuition reimbursement plans and professional development courses
  • Employee recognition platform - Be rewarded by your colleagues for your contributions
  • Many exciting career opportunities
  • A beautiful office environment

Your Role on our Team: The Office Administrator is a customer-facing role supporting both internal and external clients in the day-to-day functioning of our office, ensuring administrative processes and communication channels run smoothly.

In this role, you will:

  • Assist Receptionist with answering incoming phone calls, greeting and directing guests and accepting deliveries.
  • Sort, distribute incoming/outgoing mail, inter-office mail and courier shipments, key contact for Spot Plus (Canada Post vendor)
  • Act as the key contact for copiers, fax machines, printers, and their supplies, troubleshooting machine issues, first point of contact for service technicians.
  • Be responsible for the Office Supplies shared mailbox, and ordering supplies, including stocking of kitchen supplies.
  • Assist with booking and monitoring meeting room availability, and ensuring supplies and equipment are in working order for each meeting room, including cleanliness.
  • Respond to internal requests relating to IT and building management, including entering and managing service tickets for service requests with property management.
  • Be responsible for the General Enquiries mailbox, including distribution of emails and response to inquiries.
  • Setting up vendors and coordinating payments.
  • Be responsible for Community Sponsorship program including sending requests to EAs, maintaining a record of requests, and responses to requestors.
  • Assist with placing catering orders, as well as venue set-up, and clean-up.
  • Support hybrid work arrangements such as being key contact for locker assignments, touchless technology, parking cards, key management system, nameplates, etc.
  • Manage coffee supply orders for Head Office and site offices.
  • Provide administrative support to the HR & Communications teams for various projects & initiatives.
  • Assume other duties within the scope, spirit, and purpose of the job, as requested by management.

We would like you to have:

Education: High School diploma is required. Post-secondary diploma in office administration is an asset.

Experience: Minimum 2 years relevant office experience.

Specialized Skills, Knowledge, and Abilities:

  • Solid knowledge of Microsoft Office (Word, Excel, Outlook)
  • Customer-focused with a positive attitude
  • High degree of initiative and exceptional organizational skills
  • Knowledge of French (spoken) is an asset

Our future is better together. Apply now and join us

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.



  • Ottawa, Ontario, Canada CQ Search Group Ltd. Full time

    MUST BE BILINGUAL - ENGLISH & FRENCHPrimary Responsibilities:Provide day-to-day office Administrative Support to the CEO in areas including documentation, mailing/courier, schedules, meeting coordination, record of minutes, events planning, travel arrangements and interdepartmental office logistics.All office and reception related duties including electronic...


  • Ottawa, Ontario, Canada Windmill Development Full time

    Develop financially successful real estate projects that help people learn to live happy, healthy lives within the resources of our planet.- Advise others how to do this on their development projects through our advisory arm, Urban Equation.- Partner and share risk so other developers can join us in transforming the development industry.- Give responsible...


  • Ottawa, Ontario, Canada GFL Environmental Full time

    GFL is searching for an organized self-starter to be our new Office Administrator at our Ottawa office.The responsibilities include customer service, billing administration and various office administration tasks.Key Responsibilities: Answering and directing calls in a courteous and professional manner Receiving of paperwork and entry into database system...


  • Ottawa, Ontario, Canada Applied Electronics Limited Full time

    Applied Electronics Limited is a national industry leader in Digital Media Integration Solutions and Service. Our primary goal is to provide our customers with the highest degree of customer satisfaction in all aspects of our business.We are currently seeking an Office Administrator to work in person for our Ottawa office.A quick learner with advanced...


  • Ottawa, Ontario, Canada Clean Water Works Inc. Full time

    Clean Water Works, a leading full-service environmental company, is looking for an Office Administrator to join its team.As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office environment.RESPONSIBILITIES: Collect, open, and distribute daily mail and deliveries in a timely manner Set up and track...


  • Ottawa, Ontario, Canada McDonald's Full time

    Office AdministratorWe are more than just your local restaurant. We are a collection of hardworking small-business owners. Did you know that from coast to coast, we serve delicious choices to more than 2.5 million people in over 1,400 locations every day, or that we have proudly helped more than 387,000 Canadian families with sick children through Ronald...


  • Ottawa, Ontario, Canada Minto Group Full time

    OFFICE ADMINISTRATOR (permanent full-time)Monday to Friday 37.5 hours per week; In-Office roleLocation: 180 Kent Street, Ottawa Ontario.Build your future at MintoSince 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a new...


  • Ottawa, Ontario, Canada Ottawa Chamberfest Full time

    ORGANISATION DESCRIPTIONOttawa Chamberfest aspires to change lives through music by presenting chamber music in an annual summer festival, a concert series, and community engagement and arts education activities. Under the artistic leadership of violinist Carissa Klopoushak, Ottawa Chamberfest is committed to artistic excellence, innovation in programming,...


  • Ottawa, Ontario, Canada Nelson House of Ottawa Carleton Full time

    About usNelson House provides shelter to women and children fleeing violence, we also operate a 24 hour crisis line, offer transitional support, childrens programming, advocacy, resources and support for the VAW sector.We are guided by:Accountability: Acknowledging and assuming responsibility for words, actions and decisions. Nelson House is accountable to...


  • Ottawa, Ontario, Canada Bird Construction Full time

    Office AdministratorWhere Greatness GrowsThe greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within...


  • Ottawa, Ontario, Canada Senators Sports & Entertainment Full time

    PRIMARY OBJECTIVE:This role is designed to be a key piece involved with day-to-day administrative tasks and clerical support for all departments within the organization, in addition to performing reception job duties at our front-desk. We are looking for someone who has strong multi-tasking abilities, excellent interpersonal skills, and someone who is...


  • Ottawa, Ontario, Canada Dream Unlimited Full time

    Job DetailsDescription French Profile Follows_The Zibi Team is looking for an Office AdministratorWelcome to Zibi, a world-class sustainable community and redevelopment project. A place where people will live an exceptionally unique and balanced lifestyle combining the best of urbanity and healthy-living principles within a vibrant waterfront community. We...


  • Ottawa, Ontario, Canada Power Precast Solutions Inc. Full time

    _Are you are looking for a dynamic company with opportunity for growth and development. Do you "own" the results of your work and do everything in your power to make sure your clients are satisfied with the results and you work in a safe manner? If so, we may have a position that is a fit for you._Power Precast is a leading precast company that combines...


  • Ottawa, Ontario, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1The Corporate Services Department provides a wide range of services to both UK based and locally engaged staff. It is responsible for the efficient running of the Canada Network and provides all the support services needed for its day-to-day operation. The Canada Network is comprised of the British High...


  • Ottawa, Ontario, Canada JWK Utilities & Site Services Ltd. Full time

    JWK Utilities & Site Services Ltd. is a commercial electrical contractor that has worked in the Ottawa area for the past 18 years. We offer competitive wages, RRSP matching, and a health benefit plan. JWK primarily works within the City of Ottawa and the surrounding areas with our head office in Carp, ON.JWK Utilities is looking to hire an organized,...


  • Ottawa, Ontario, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a full-time, team-oriented, results-driven Office Administrator to join our amazing culture at our Ottawa location. The Office Administrator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of daily and longer-term administrative workload activities,...


  • Ottawa, Ontario, Canada OCM Auto Financing Full time

    Reporting to the Management team, the Office Administrator will be responsible for the following activities:Provide administrative and office support. Maintain CRM systems including, but not limited to, Microsoft Dynamics and CCH iFirm. Assist in new employee onboarding. Oversee purchasing of office supplies ensuring that basic supplies are always available....


  • Ottawa, Ontario, Canada Know History Full time

    Know History is an Ottawa-based firm that provides historical research services. Since our inception in 2011, we have completed over 450 projects for museums, Indigenous organizations, non-profits, government bodies, and communities across Canada. Whether we're producing historical documentaries or conducting research for litigation support, we work with our...


  • Ottawa, Ontario, Canada SAS Full time

    Sr Office Administrator Job Locations CA-ON-Ottawa Requisition ID Job Category Administrative and General Travel Requirements None Sr Office Administrator - Ottawa, Ontario - Hybrid Nice to meet you We're the leader in analytics. Through our software and services, we inspire customers around the world to transform data into intelligence – and...


  • Ottawa, Ontario, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impact with our Administration team as an Office Administrator. This diverse team of professionals directly contributes to the success of the firm by supporting...