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Office Administrator

3 months ago

Ottawa, Ontario, Canada Know History Full time
Know History is an Ottawa-based firm that provides historical research services.

Since our inception in 2011, we have completed over 450 projects for museums, Indigenous organizations, non-profits, government bodies, and communities across Canada.

Whether we're producing historical documentaries or conducting research for litigation support, we work with our clients to uncover the past and tell stories that matter.

Overview

KH is looking for an Office Administrator to join our Operations team to ensure all administrative, technical operations and organization of our Ottawa and Calgary offices is completed efficiently and in a cost-effective manner.

Responsibilities & Duties

  • Managing, prioritizing and responding to Operation Ticket request
  • Managing and updating software licenses
  • Liaising with service providers (licenses, phone and internet, cleaning staff, etc.)
  • Scheduling meeting for Directors
  • Director & Project travel arrangements
  • Event management support
  • Setting up and archiving projects within company systems
  • Updating and revising operational policies and procedures
  • Participating in weekly operations meetings and setting goals
  • Creating reports for Directors
  • Managing physical office spaces in Ontario, (lease agreements, building issues, furniture, redesigns etc.).
  • Coordinating with the Health and Safety Committees to ensure needs are met
  • Onboarding new staff
  • Ensuring compliance with privacy best practices
Skills and Qualifications

  • 35 years of operational management experience in a small to mediumsize office
  • Ability to work effectively in a Microsoft Windows environment.
  • Experience with Project Management software.
  • Exceptional organizational skills with the ability to prioritize multiple activities and objectives.
  • Strong communication skills, including plain language writing.
  • Postsecondary education (diploma or certification)
  • Eligible for GOC Security Clearance
Position Details

  • Hours: Full time with flexible hours, or fourday week
  • Compensation: Based on experience, with paid vacation, paid sick leave, and health and dental benefits
  • Location: Ottawa office, onsite
  • Other: Stateoftheart equipment provided (e.g., laptop, dual monitor, peripherals)
We thank all applicants for their interest; however, only those selected for an interview will be contacted.