Advisor and Program Administrator

1 week ago

Toronto, Ontario, Canada University of Toronto Full time

Date Posted:02/15/2023

Req ID: 29772

Faculty/Division:
Faculty of Information

Department:
Faculty of Information

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:


The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging.

Our researchers and graduates are recognized for their innovation, experimentation, human-centred perspectives and commitment to community.


The Faculty currently offers two Master's degree programs, namely, a Master of Museum Studies (MMSt), and a Master of Information (MI), as well as a Combined MI/MMSt Degree Program (CDP) and a Graduate Diploma of Advanced Study in Information Studies (DAIS).

The Faculty also offers a PhD program and in 2019 it introduced a Bachelor of Information (BI) program.


MI Students can specialize in one or two concentrations including Archives and Records Management, Library and Information Sciences, Information Systems and Design, User Experience Design and Human-Centred Data Science.


A top tier school, the Faculty of Information is consistently ranked in the top five Library and Information Management graduate programs by the QS world university rankings.

The QS rankings include both Master's and PhD level programs.

More background about the Faculty canbe found on its website ).

Your opportunity:


The Registrarial and Student Services team is the student-facing administrative unit that consists of Recruitment and Admissions, Registrarial and Advising Services.

Reporting to the Assistant Dean, Registrarial and Student Services, the Advisor & Program Administrator is responsible for advising students in all programs at the Faculty and provides course enrolment, program and events coordination, and records management for the programs in the Faculty.

As a member of the Registrarial and Student Service team, the incumbent would work collaboratively with colleagues while taking initiative to address program and administrative issues with mínimal direction.

The incumbent will work closely with the PhD program director and the Associate Registrar, Student Services and Admissions in program and policy development and support.


Your responsibilities will include:

  • Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
  • Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
  • Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
  • Ensuring that procedures and/or guidelines are followed
  • Providing proactive support to individuals in distress and making referrals to specific university services
  • Leading seminars and/or workshops
  • Analyzing and making recommendations on award funding allocation

Essential Qualifications:

  • Bachelor's degree or acceptable combination of equivalent education and experience
  • Minimum four years of recent and relevant experience in student advising and program administration/coordination in post secondary
  • Experience applying, interpreting and advising on academic guidelines and procedures at both the graduate and undergraduate level
  • Experience working directly with students to provide program and student services information, including admissions, registration, course enrollment, degree requirements, awards, and final exams
  • Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions
  • Experience analyzing and making recommendations on awards and scholarships, and graduate funding packages
  • Experience advising faculty on appropriate academic guidelines and procedures, and maintaining workflows
  • Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making
  • Demonstrated ability to prioritize in a flexible way, and successfully meet deadlines with competing priorities and interruptions
  • Demonstrated experience recommending process and workflow improvements
  • Experience with student support focused event planning and coordination
  • Experience writing student newsletters, and updating website content
  • Advanced skills in ROSI, ROSI Express, Quercus, Slate, eMarks, or similar student systems to enter data, retrieve information, and generate reports
  • Proficiency in Office 365 suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint
  • Highly developed presentation and written communication skills

Assets (Nonessential):

  • Understanding of, and experience with, sup

  • Advisor Internship Program

    1 week ago

    Toronto, Ontario, Canada Raymond James Financial, Inc. Full time

    Advisor Internship Program (AIP) (Toronto/Ottawa)_At Raymond James,_ __we__ __develop,_ _**_we__ __collaborate,_ _**_we__ __decide,_ _**_we__ __deliver, and_ _**_we__ __improve together_.Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to...

  • Program Performance Advisor

    2 months ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    The opportunityThe Program Performance Advisor is responsible for the design, delivery, and continuous improvement of demand side management programs for the IESO, including Save on Energy programs, to address the needs of Ontario's power system and electricity consumers. Under the direction of the Supervisor, Business Program Performance, the Advisor is...

  • Advisor Internship Program

    1 week ago

    Toronto, Ontario, Canada Raymond James Financial, Inc. Full time

    Advisor Internship Program (AIP) (Toronto/Ottawa) At Raymond James,_ __we__ _**_develop,_ __we__ _**_collaborate,_ __we__ _**_decide,_ __we__ _**_deliver, and_ __we__ _**_improve together_.Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to...

  • Program Advisor

    1 week ago

    Toronto, Ontario, Canada Toronto School of Management Full time

    Position Job Title: Program AdvisorLocation: Toronto, ONJob Type: FTReports To: Associate Director Student RecruitmentGUS Canada Colleges is a division of GUS Canada and part of the Global University Systems (GUS) network, offering Undergraduate, Graduate, Medical, and Law degree programs, professional training, English Language Training, and corporate and...

  • Program Advisor

    1 week ago

    Toronto, Ontario, Canada Freedom mobile Full time

    Job DescriptionAs a Program Advisor on the Sales Operations Team, you will work with cross-functional stakeholders and sales teams to manage operational and experiential programs, while also managing events. You will conduct needs assessments, develop program strategies, identify metrics of focus, and build execution plans, while managing and measuring the...

  • Program Performance Advisor

    1 week ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    The opportunityThe Program Performance Advisor is responsible for the design, delivery, and continuous improvement of demand side management programs for the IESO, including Save on Energy programs, to address the needs of Ontario's power system and electricity consumers. Under the direction of the Supervisor, Business Program Performance, the Advisor is...

  • Program Performance Advisor

    3 weeks ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    The opportunityThe Program Performance Advisor is responsible for the design, delivery, and continuous improvement of demand side management programs for the IESO, including Save on Energy programs, to address the needs of Ontario's power system and electricity consumers. Under the direction of the Supervisor, Business Program Performance, the Advisor is...

  • Title Program Performance Advisor

    1 week ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    INDEPENDENT ELECTRICITY SYSTEM OPERATOR (IESO) Requisition ID: 19559 Location: Toronto - Hybrid Status: Temporary - up to 24 months Business Unit: Planning, Conservation & Resource Adequacy Why join us? You've got great skills. And you want to use them in an organization where you know what you do every day matters. We get that. We also know...

  • Advisor Loan Administration

    1 week ago

    Toronto, Ontario, Canada National Bank of Canada Full time

    Primary Locations:Toronto, Ontario**:Attendance:Hybrid**:Employee Status:Regular**:Schedule:Full-time**:A career in Financial Markets at National Bank is to participate in the transformation to have a direct impact on the client. We are looking to add a Loan Administration Advisor for our corporate clients to support Directors and Managing Directors within...

  • Program Administration

    1 week ago

    Toronto, Ontario, Canada CMG Marketing Full time

    CMG Marketing, a full-service marketing, contact center, and program management company, is seeking a highly skilled and experienced Program Administration / Customer Service Representative to join our team. Our company is dedicated to helping our clients achieve their program goals and objectives. The successful candidate will be responsible for providing...

  • Program Administration

    1 week ago

    Toronto, Ontario, Canada CMG Marketing Full time

    Responsibilities: Assist in the daytoday administration of programs, including data entry, tracking, and reporting Answer and handle customer inquiries, complaints, and issues in a professional and timely manner Manage and monitor program schedules, ensuring timely execution and delivery of all program components Collaborate with clients, stakeholders, and...

  • Program Administrator

    1 week ago

    Toronto, Ontario, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring's cancer support team and will have...

  • Edi Advisor

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted:05/10/2024Req ID: 37305Faculty/Division: Faculty of Arts & ScienceDepartment: FAS Equity, Diversity and InclusionCampus: St. George (Downtown Toronto)Description:ABOUT USThe Equity, Diversity and Inclusion (EDI) Office develops and implements initiatives aimed at advancing equity, diversity and inclusion within the learning and working...

  • Senior Program Advisor

    1 week ago

    Toronto, Ontario, Canada Ombudsman Ontario Full time

    Effective April 1, 2024 the salary range for this position is $82,217 to $121,155 per year in compliance with AMAPCEO collective agreement provisions. The new rates, effective retroactive to April 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Ready to make a real impact in Ontario's...

  • Senior Program Advisor

    2 weeks ago

    Toronto, Ontario, Canada Ombudsman Ontario Full time

    Effective April 1, 2024 the salary range for this position is $82,217 to $121,155 per year in compliance with AMAPCEO collective agreement provisions. The new rates, effective retroactive to April 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Ready to make a real impact in Ontario's...

  • Project Advisor

    1 week ago

    Toronto, Ontario, Canada Nova Scotia Health And Iwk Health Full time $35 - $44

    Req ID: 180112 Company: Nova Scotia Health Location:Provincial Department: Project Services - Strategy, Performance and Analytics Type of Employment: 12 month Hourly FT long-assignment (100% FTE) x 4 position(s) Status: Management/Non Union P osition Posting Closing Date: 17-May-24 Nova Scotia Health is the largest provider of health services in...

  • Program Administrator

    1 week ago

    Toronto, Ontario, Canada The College of Physiotherapists of Ontario Full time

    The College of Physiotherapists of Ontario is in need of a Program Administrator! Position Overview: Responsible for the daily administration of the hearings office, Practice Enhancement team, and Patient Relations Committee. Duties and Responsibilities: Hearings Office: Provides information to the public about Discipline & Fitness to Practise...

  • Investment Advisor

    2 weeks ago

    Toronto, Ontario, Ontario, Canada Melvin and Associates Employment Services Inc. Full time

    Investment Advisor (In-office position located at Yonge / Lawrence)My client is a Canadian full-service investment dealer regulated by the Canadian Investment Regulatory Organization (CIRO). They are focused on bringing innovative investment solutions and institutional execution to high net worth individuals and their advisors. They leverage innovative...

  • Program Administrator

    1 week ago

    Toronto, Ontario, Canada The College of Physiotherapists of Ontario Full time

    The College of Physiotherapists of Ontario regulates physiotherapists and exists to protect and serve the public interest. The College protects the rights of patients to safe, competent, and ethical care by ensuring physiotherapists are qualified to practice, maintain professional standards of practice and are held accountable for their conduct and...

  • Advisor, Educational Programs

    1 week ago

    Toronto, Ontario, Canada National Film Board of Canada Full time

    Posted: Jun 05, 2023 Closing date of the competition: Jun 26, 2023Location: Montreal (Balmoral), Toronto, Vancouver or Halifax Flexibility Profile: Mostly Remote Salary Range: 9 - $73,777 to $93,407 Position Status: Temporary - Full-time, 6 months, 37.5 hours per week Position Number:Division: Programming - Creation, Distribution and Marketing Department:...