Administrative Assistant

1 week ago

Fergus, Ontario, Canada Barrantes & Associates Inc. Full time

ABOUT
Barrantes & Associates Inc. is an enterprise of creative liberty and forward-thinking community initiatives. Through an evidence-based and trauma-informed lens, the Leadership Team manages respite, rehabilitation, behaviour, and supervision support services. Our vision is eclectic, employing and contracting professionals with various accolades and designations to provide optimal client care.

Position Summary
The Administrative Assistant (AA) will provide direct support to the Leadership Team at our Fergus office. Barrantes & Associates Inc. prompts a collaborative environment, inviting novel and creative problem-solving strategies and practices.

Key Competencies:

  • Exceptional organization. The AA will be tasked to navigate fluid and changing daily company priorities.
  • Meetings. The AA will be responsible for meeting minutes, keeping with confidential and privacy standards as they relate to the nature of sensitive information.
  • The AA will adopt the tone, form, and style of the company with all internal and external correspondence.
  • The AA will display an eagerness and ambition to support our community through, but not limited to, the services provided by the company.
  • Give and receive positive and constructive feedback.
  • The AA will share our pillars of inclusivity and respect with all parties.
  • Have a silly and welcoming attitude and personality. Our work is serious enough

Duties:

  • Manage and handle information with exceptional sensitivity and confidentiality.
  • Create minutes, reports, general documents, etc., as necessary.
  • Attend all meetings, virtually or inperson.
  • Support the Leadership Team with timetracking of workers.
  • Promote the company through social media initiatives, including but not limited to: sharing or posting articles, engaging in topics as they relate to company pillars, etc.
  • Support in recruiting initiatives (i.e., job fairs, interviews, etc.) with the Leadership Team.
  • Support biweekly and monthly invoicing within prescribed limitations.
  • Bring creative and innovative ideas to the table.

Experience:

  • A combination of education and experience related to administration preferably 4+ years.
  • Advanced computer skills: proficient in Excel in particular.
  • Proficient in Adobe, Canva.
  • Familiar with Outlook and Google Docs/Sheets.
  • Must have a license and access to a vehicle.
Fulltime hours. Benefits package. Performance based bonuses. Pay increase after probationary period.

Job Types:
Full-time, Permanent

Salary:
$20.00-$23.00 per hour

Benefits:

  • Extended health care

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus pay
  • Signing bonus

Ability to commute/relocate:

  • Fergus, ON: reliably commute or plan to relocate before starting work (required)

Education:

  • DCS / DEC (preferred)

Experience:

  • Administrative experience: 4 years (preferred)

Work Location:
In person

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