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Corporate Secretary Assistant

2 months ago

Toronto, Ontario, Canada Peoples Trust Full time
About Peoples Trust

Peoples Trust is a leading financial institution with a strong presence in the Canadian market. Our mission is to provide exceptional customer service and exceed our customers' expectations.

About the Role

We are seeking a highly skilled and experienced Corporate Secretary Assistant to join our team. The successful candidate will play a key role in the coordination and administration of key facets of Board and Board committee meetings.

Key Responsibilities
  • Ensure the accuracy and integrity of meeting agendas.
  • Maintain a reliable tracking system for substantive meeting topics and items.
  • Assist in the collection, review and quality assurance of all documentation and materials sent from management to the Board and Board committees.
  • Attend all Board and Board committee meetings to take accurate and comprehensive minutes, within a reasonable time following each meeting, as the corporate recording secretary.
  • Undertake appropriate post-meeting action to ensure implementation of decisions arising from meetings, and ensuring appropriate forward plans are provided to management.
  • Support the maintenance of communications with Board members between meetings, by coordinating the administration of the electronic Board Portal.
  • Play a key role in the coordination of various Board activities and events, including orientation program.
Requirements
  • Minimum of 3 years experience as a law clerk.
  • Sound knowledge of Corporations Canada and BC Corporate online and other provincial filings.
  • Knowledgeable on Annual Corporate Filings procedures, provincial & Canada wide.
  • ALF experience.
  • Experience maintaining corporate minute books.
  • Detail oriented, highly organized, ability to deal effectively with deadlines, and work well under pressure.
  • Positive with a can-do, 'how can I help' attitude.
  • Self-motivated with ability to perform under minimal direction.
  • Work independently while enjoying being part of a supportive team.
  • Strong analytical skills with a desire to learn the 'why' behind things.
What We Offer

We offer a competitive annual salary plus a discretionary profit share opportunity. Salary for this position will vary between $90,000 and $120,000 per year depending on the knowledge, skills, abilities and experience that the chosen candidate possess.