Administrative Assistant

1 week ago

Kitchener, Ontario, Canada Conestoga College Full time
Requisition Details

Job Title:

Administrative Assistant

Requisition #:

23-409

Campus:

Doon

Department:

School of Business

Payband:

E

Starting Rate:

$26.47

Payband Range:

$ $30.69

Hours/Week:

35

Posting Date:

Wednesday, February 15, 2023

Closing Date:

Thursday, February 23, 2023 at 11:59 PM EST

Vacancy Type:

Support Staff - Full-time

Full-time Support Staff Replacement Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)


The incumbent provides a variety of administrative support services for the School of Business and specifically to the Office of the Chair.

The Incumbent oversees and implement key processes such as contracts, administrative processes related to faculty teaching assignments (loadings) and new-hire correspondence.

The incumbent also organizes and monitors the completion of School responsibilities in areas such as SATs (Student Appraisal of Teaching), Student Satisfaction Surveys, data collection for inter-departmental use and the successful and timely completion of course outline reviews.

The incumbent responds to queries from the Chairs, Program Managers, and the School, provides recommendations on administrative processes, and helps organize meetings and the calendar of the Chair.


Responsibilities:

  • Organizes, monitors, and supports the completion of Academic Administrative processes, such as course/faculty loadings, contracts, SATs, Student Satisfaction Surveys, course outline review, and newhire correspondence
  • Responds to a variety of inquiries that require knowledge of College policies, procedures, and services as well as School of Business practices
  • Reviews and assesses incoming mail, notifying the Chairs about material requiring attention or action
  • Ensures correspondence is assigned to appropriate Chair and that responses are sent to meet deadlines
  • Organizes the daily activities of the Chairs including maintaining calendars, booking appointments, arranging meetings, handling incoming/outgoing mail and handling telephone calls and facetoface communications while resolving issues that are deemed appropriate to the position
  • Maintains documentation pertaining to academic policies and procedures as well as general college policies and procedures manuals. Updates information into databases and spreadsheets
  • Oversees and participates in other projects as assigned

Qualifications:

  • Twoyear Diploma in Education, Business Administration, Arts/Humanities, Social Sciences, or related field
  • Two years of experience providing administrative support to senior management in an office environment
  • Ability to learn and utilize new processes quickly and accurately
  • Strong organizational skills and attention to detail
  • Excellent interpersonal skills and the capability to communicate professionally, tactfully, and diplomatically
  • Possesses initiative and problemsolving ability
  • Effective minute taking and editing skills
  • Excellent oral and written communication skills
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