Executive Assistant

2 weeks ago

Mississauga, Ontario, Canada TIP Canada Full time
TIP Group is one of Europe and Canada's leading equipment service providers.

We specialize in trailer leasing, rental, maintenance, and repair, as well as other value-added services, and provide these to transportation and logistics customers across Europe and Canada.


We are seeking an experienced
Executive Assistant to work closely with the President and Leadership team to ensure the team's time is effectively managed by dealing with travel, expenses and administrative tasks, including the management of company meetings/events.

This incumbent must have demonstrated ability to manage highly confidential information with professionalism, good judgment and discretion.

What you will do

  • Manage the administrative functions of the Leadership Team including maintenance of a shared electronic calendar, scheduling of required meetings, and organization of the appropriate materials for meetings
  • Proactively manage any Leadership actions to keep team on track, including any required minutes or planning.
  • Keep track of industry related events and ensure any required follow up with Marketing team.
  • Coordinate with team to assist with the tracking of receipts and purchases, as required help to prepare Concur expense reports and file.
  • Perform general administrative responsibilities.
  • Prepare travel arrangements for the Leadership team including hotels and rental cars as required.

What you will bring:

  • Minimum of 5+ years of experience supporting an Executive team
  • Selfstarter who is wellorganized and has ability to work independently and prioritize.
  • Solid decisionmaking and problemsolving abilities.
  • Exceptional interpersonal and communication skills, both written and verbal, with varying personalities.
  • Demonstrated ability to handle sensitive & confidential information with care and discretion.
  • Maintain professionalism, confidentiality, discretion, and poise while adapting to frequently changing priorities.
  • Ability to work under pressure and multitask
  • Experience managing meetings and events

Why work for TIP Group?

  • We provide competitive benefits and reward packages
  • Above average pay package
  • Excellent RRSP plan.
  • Benefits package that includes an employee & family assistance plan, and a healthcare spending account
  • Internal and external training opportunities
  • We make sure that people enjoy working and feel they are recognized while having a challenging and interesting job

TIP Group - Canada supports diversity and we are proud to be an equal opportunity employer. We are committed to creating an accessible and inclusive environment for all employees and applicants. If you require an accommodation during the recruitment process, please let us know and we will work with you to meet your needs.

Job Types:
Full-time, Permanent

Benefits:

  • Company events
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you have any experience organizing / planning company events (e.g., safety barbeques, holiday luncheons, etc.)?

Experience:

- supporting a team of
Senior Executives: 5 years (required)

Work Location:
One location

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