Bid Coordinator

2 weeks ago

Toronto, Ontario, Canada QM Environmental Full time
We offer exciting career growth, professional development, and a culture that is supported by teamwork and open communication.

At QM, you'll have the opportunity to learn from and collaborate with some of the most talented professionals and innovative thought-leaders in the industry.


Responsibilities

  • Bid distribution and management
  • Monitor bid search sites (i.e., MERX, Biddingo and others)
  • Manage the proposal inbox
  • Promptly disseminate opportunity information to key team members
  • Collect and distribute addenda
  • Followup with RFx recipients on bid decisions
  • Proposal coordination
  • Attend proposal development meetings to gather relevant inputs required for the proposal, CRM, and other databases
  • Review RFx requirements and develop proposal shells and drafts
  • Collect and include content from bid team members, e.g. resumes, core content
  • Proofread and edit documents and presentations for spelling, grammar, formatting, consistency, compliance and responsiveness
  • Develop infographics for proposals, presentations, and core content library
  • Coordinate with the administration team regarding the printing and sub of hard copy proposals
  • Followup with prospective clients on bid evaluation status
  • Conduct proposalrelated research and gather information from multiple sources
  • Manage multiple proposals ensuring strict adherence to deadlines
  • Work with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand and quality standards' deliverables
  • Assist with the development of scopes of works and engagement letters
  • Administration
  • Maintain an uptodate library of resumes, project profiles, proposal content, presentations and graphics while following MNP brand standards. Ensure all internal and external documents adhere to the MNP brand standards
  • Maintain opportunities in the CRM and distribute periodic reports for the sales enablement team
  • Support with ad hoc proposal requests
  • Contribute to the development of new ideas and approaches to improve work processes
  • Maintain flexibility to work overtime as necessary
  • Act as a backup to other proposal team members as required

Skills and Experience

  • A university degree or diploma in business, communications, English, creative writing, journalism or another related field and/or 13 years of experience in a related role:
  • Bid search experience with Canadian tender sites, including MERX, Biddingo, Bids & Tenders, and other provincial sites.
  • Ability to review RFx information and translate the requirements into a proposal shell
  • Mailbox management
  • Solid proficiency with MS Word, PowerPoint, Excel, SharePoint, Teams, and Dynamics 36
  • Proven analytical, communication, organizational, and project management skills
  • Strong technical writing skills and a proven ability to write proposals are required
  • Exceptional communication and people skills, both formal and informal
  • Experience with Adobe InDesign and Photoshop would be an asset
  • Ability to work efficiently with deadlines and short timeframes, effectively manage time and priorities, and multitask effectively
  • Ability to collaborate well with team members and possess a willingness to learn
  • APMP designation is considered an asset

COMPANY POLICIES

  • Compliance with company policies is a requirement of employment. Please note that this includes QM's Covid19 in the Workplace Vaccination Policy, which requires employees to comply with QM's Infection Control Plan (ICP). QM's ICP requires employees to be vaccinated if they will be working onsite at a jobsite that has a mandatory vaccination policy. Accommodations, including legally eligible exemptions, will be considered where legally required.

OUR COMMITMENT TO DIVERSITY & INCLUSION

Job Title:
Bid Coordinator
Job Type:Full Time
Job Location:Toronto Calgary Vancouver

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