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    3 days ago

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    5 days ago

    Calgary, Alberta, Canada City of Calgary Full time

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Administrator, Departmental Coordination

3 months ago

Calgary, Alberta, Canada City of Calgary Full time
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, joinThe City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request. As an Administrator, Department Coordination, you will report to the Leader of Departmental Coordination and will support the Planning & Development Services (PDS) department's administrative processes including safety, space moves, parking requests, event planning and equipment loans. Primary duties include: Enter safety data for quarterly reporting, ensure safety bulletin board information is current and Align space moves with PDS's overall space plans, make recommendations on space move requests and track progress of requests. Liaise with Facility Management to coordinate space moves. Assign parking spaces and ensure business cases are completed for parking exceptions. Communicate with Calgary Parking Authority and Corporate Security as required. Provide information about the Health & Wellness subsidy, ensure employees submit correct documentation and work with Finance to facilitate reimbursement. Coordinate logistics and scheduling for PDS employee events, including venue, catering, and assembling & distributing related materials. Maintain the Admin & Logistics SharePoint site. Keep administrative training materials and Coordinate training opportunities for PDS administrative staff. Coordinate meetings with them to Qualifications A completed 1 year certificate in Business Administration/Administrative Professional or related program and at least 5 years of experience in a wide variety of administrative work requiring coordination at a departmental level; OR A completed 2 year diploma in Business Administration or related program and at least 3 years of experience in a wide variety of administrative work requiring coordination at a departmental level. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint and Outlook) is required. Excellent communication skills, organization and time management skills with a strong customer focus. The ability to exercise professionalism, political acumen, confidentiality, and discretion, resolve conflicting priorities, and work in an environment with multiple demands.