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Administrative Coordinator

2 months ago

Calgary, Alberta, Canada Calgary Health Foundation Full time

About the Role:

The Calgary Health Foundation is seeking a highly organized and detail-oriented Administrative Assistant to support multiple functions within our team. As our Administrative Assistant, you will play a vital role in ensuring smooth operations and effective coordination of meaningful tasks.

Key Responsibilities:

  • Fundraising Support: Provide administrative support for fundraising activities, including calendar management, meeting coordination, donor record updates, and drafting of correspondence.
  • Board Coordination: Assist with quarterly meeting preparations, drafting of minutes, and maintenance of reference materials under the direction of the Executive Assistant to the CEO.
  • Departmental Support: Prepare documents, process data, and assist with project management to support various departments.
  • Reception Support: Provide back-up reception support, answering phones, greeting guests, and coordinating orders and deliveries.
  • Process Improvement: Collaborate with team members to streamline processes and improve operational efficiency.

Requirements:

  • A minimum of 3 years' direct administrative experience.
  • Expert-level proficiency in office software and technology.
  • Diploma or Bachelor's degree in a relevant field (i.e. business, communications, marketing, public relations) is highly desirable.
  • Previous experience in a non-profit environment is highly desirable.

About Us:

The Calgary Health Foundation is a community-based charity raising funds to advance our city's healthcare. We are an equal opportunity employer, and we strive to create an inclusive culture for all employees. We believe that diversity and collaboration amongst our teams drives innovation and transformation.