Administrative Assistant

2 weeks ago

London, Ontario, Canada City of London Full time

Summary of Duties
Reports to Manager(s) or designate and provides clerical and administrative support to managers and other staff in the division.

Work Performed
Creates and maintains files, records and follow-up systems and prepares files for records retention and archiving.

Prepares time records bi-weekly for program area.

Responds appropriately to internal and external inquiries, both verbal and written, and refers to the appropriate person or organization.

Takes minutes of meetings, transcribes, prepares drafts and types letters, reports, agendas and minutes. Processes, records and acknowledges receipt of written correspondence, where possible.

Prepares orders for supplies for assigned program areas in the Division and reconciles invoices with orders.

Operates standard office equipment.

Compiles weekly and monthly statistics and tracking systems for assigned program areas in various databases.

Communicates information to external and internal suppliers and providers for supplies and repairs.

Performs related duties as assigned.

Qualifications/Experience
One year of a two year Community College Office Administration Diploma.

Six months to one year related experience.

Specialized Training & Licenses Skills and abilities in the following areas are necessary**:
Demonstrated proficiency in word processing, spreadsheets, and various software.

Typing speed required is 50 w.p.m.

Excellent verbal and written communication skills.

Compensation and Other Information
$34,804 to $50,173 (Level 5)

Other Information:

Current hours of Work:
Monday - Friday from 8:30 a.m. - 4:30 p.m.

NOTE:
Applicants may be required to complete a job related test.

Job Reference:
COL01265

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