President's Office Assistant

2 weeks ago

Toronto, Ontario, Canada TAIE International Institute Full time

Job Posting:
Administrative Assistant/President Office's Assistant

Company Overview:
TAIE International Institute is a leading educational institution focused on providing international students with an exceptional learning experience.

With a commitment to academic excellence and fostering a diverse and inclusive environment, TAIE prepares students to excel in a global society.

We are currently seeking a highly organized and adaptable individual to join our team as an Administrative Assistant/President Office's Assistant.

This is a unique opportunity to contribute to the success of a prestigious educational institution and support the President's Office in their mission.


Job Summary:

Key Responsibilities:

Executive Support:
Provide comprehensive administrative assistance to the President, including managing schedules, arranging meetings, and handling correspondence.

Office Management:
Oversee the daily operations of the office, ensuring a professional and welcoming environment, and managing office supplies.

Event Coordination:
Assist in planning and coordinating various institutional events, conferences, and meetings.

Travel Arrangements:
Coordinate travel arrangements for the President and other executives, including booking flights, accommodations, and preparing itineraries.

Communication:
Act as a liaison between the President and internal/external stakeholders, demonstrating professionalism and confidentiality.

Document Management:
Create, edit, and proofread various documents, reports, and presentations as needed.

Data Management:
Maintain accurate and up-to-date records, databases, and filing systems.

Handle Personal Matters:
Assist the President with personal tasks, such as managing appointments, organizing personal events, and handling confidential personal information.

Special Projects:
Support the President and executive team with special projects and initiatives.

Confidentiality:
Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.

Requirements:

  • Proven experience as an Administrative Assistant, Executive Assistant, or similar role supporting highlevel executives.
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Exceptional communication skills, both written and verbal, to interact confidently with individuals at all levels.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong attention to detail and problemsolving abilities.
  • Ability to work independently and collaboratively in a fastpaced environment.
  • Flexibility and adaptability to handle changing priorities and demands.
  • Language Required: English, Cantonese, Mandarin

Preferred Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Experience in the education sector or a similar environment.

How to Apply:

Salary:
From $42,000.00 per year

Benefits:

  • Life insurance
  • RRSP match

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Ability to commute/relocate:

  • Toronto, ON M5B 2J6: reliably commute or plan to relocate before starting work (required)

Education:

  • Bachelor's Degree (preferred)

Experience:

- management: 1 year (preferred)

Work Location:
In person

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