Shared Services Administrator
2 weeks ago
Company:
Finning Canada
Number of Openings:
1
Worker Type:
Permanent
Position Overview:
Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities include intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders, time management, system updates & document control, proforma & package preparation for Service Support Representative (SSR) & customer review, and billing & customer submission.
Job Description:
Major Job Functions:
- Responsible for intake & creation of Maintenance Customer Order (MCO) & work order service requests (SR). This includes reviewing the SR form and verifying commercial requirements were met and documented such as credit check & release, customer purchase order that aligns to customer accepted quote, and clarity on billing requirements & MCO structure.
- Perform Service Work Tool & Scheduling Job Board updates during opening & closing activities
- Review MCO / Work Order checklist to verify completeness; in the event of deficiencies return to be addressed
- Document MCO status in the Service Work Tool (SWT) & escalate any invoicing delays immediately
- Confirm that all SG&A claims are approved, and Goodwill claims are submitted during job closure activities and escalate if there are delays
- Provide updates during Service Work in Progress (SWIP) Meetings to achieve real time accuracy of delay codes and comments
- Complete final invoice upon final approval and forward to customer as per invoicing instructions and dispatch for final payment
- Review service personnel timecards for accuracy and process for Payroll & transition into (MCO)
- Accurate coding of bank time, statutory holiday pay, absences, vacation, and unallocated time
Qualifications:
- Completion of High School diploma
- Post Secondary diploma in either: Administrative Management, or Accounting/Financial.
- 13 years in Document Control, Process development or any previous dealership experience.
- Strong Communication (verbal & written)
- Computer Proficiency with a variety Software (MS Office)
- Attention to detail and ability to prioritize
- Strong Time management skills
- Process driven / Logical mindset with a proactive work style
-
Shared Services Administrator
2 weeks ago
Edmonton, Alberta, Canada Finning Canada Full timeCompany:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities include intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders, time management, system updates & document control,...
-
Shared Services Administrator
2 weeks ago
Edmonton, Alberta, Canada Finning Canada Full timeCompany:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:Join the Finning family We are looking for client focused administrators, who understand the financial impacts of billing, repair and service work processes.The Services Administrator is responsible for the intake of services requests, creation & distribution of Maintenance Work...
-
Shared Services Advisor
2 weeks ago
Edmonton, Alberta, Canada Finning Canada Full timeCompany:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:Reporting to the Shared Services Supervisor, the Shared Services Advisor is responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order activities.As the...
-
Shared Service Advisor
2 weeks ago
Edmonton, Alberta, Canada University of Alberta Full timeSS Staff Contact Centre: Competition No.S Posting DateFeb 28, 2023 Closing DateMar 14, 2023 Position TypeFull Time - Operating Funded Salary Range$51,055 to $69,342 per year Grade08 Hours35This position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff...
-
Shared Services Advisor
2 weeks ago
Edmonton, Alberta, Canada Finning Canada Full timeCompany:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:As a Shared Services Advisor, your primary role will be providing support operations Service throughout the repair and maintenance life cycle of the project. You will be responsible the administrative processes such as Work Order processing, Warranty and Goodwill, document...
-
Shared Services Trainer/lead
2 weeks ago
Edmonton, Alberta, Canada Cintas Full timeRequisition Number: 133678Cintas is seeking a Shared Services Trainer/Lead to help lead our Customer Service Representatives to provide customer service to both our internal partners and our external customers through various activities. Responsibilities include answering customer calls and providing prompt issue resolution; data entry; assisting in account...
-
Service Administrator
2 weeks ago
Edmonton, Alberta, Canada Finning Canada Full timeCompany:Finning CanadaNumber of Openings:1Worker Type:TemporaryPosition Overview:Shared Services Administrator 7x7Reporting to the Shared Services Supervisor, the Shared Services Administrator responsibilities will include but not limited to intake of services requests, creation & distribution of Maintenance Customer Orders (MCO) / work order / job binders,...
-
Administrative Support Iv
2 weeks ago
Edmonton, Alberta, Canada Alberta Health Services Full timeYour Opportunity:Working within a collaborative team environment, this Administrative Support IV - Benefit and Pension Assistant position is recognized as a key role in HR Shared Services to effectively administer pension and benefit policies, contracts, programs, and procedures. The incumbent is expected to provide administrative support across Alberta...
-
Service Writer
2 weeks ago
Edmonton, Alberta, Canada Sharp Trucking Services Full timeWe are looking for a full time Service Writer to join our Head Office Shop in Edmonton. The primary function of the Service Writer is to provide administrative support to the Edmonton Shop. This position is predominantly administrative in nature with some physical aspects involved, such as shop cleaning, and general housekeeping.Duties and responsibilities:...
-
Administrative Support V
2 weeks ago
Edmonton, Alberta, Canada Alberta Health Services Full timeYour Opportunity:AHS is dedicated to Enhancing Care in the Community, helping people be healthy & independent in their homes & communities. Continuing Care Edmonton Zone (CCEZ) provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services, & Specialty Programs. If you are interested in working...
-
Administrative Support Iii
2 weeks ago
Edmonton, Alberta, Canada Alberta Health Services Full timeYour Opportunity:The ACCESS Open Minds (AOM) site within the Edmonton Zone Young Adult Services (YAS) portfolio is looking for a warm, welcoming and energetic Administrative Support III (AD-3). From a recovery-oriented, asset-based perspective, the AD-3 works as an integral member of an interdisciplinary team to provide administrative support to the...
-
Financial Administrator
2 weeks ago
Edmonton, Alberta, Canada Pinnacle Business Services Ltd. Full timeAbout Us:Pinnacle Business Services Ltd. is a wholly owned subsidiary of Apeetogosan (Métis) Development Inc (AMDI). We are committed to providing professional, efficient, and effective business advisory assistance to the Alberta Indigenous business community.Pinnacle Business Services Ltd. (PBS) was incorporated in 1993 to provide professional business...
-
Administrative Support Iv
2 weeks ago
Edmonton, Alberta, Canada Alberta Health Services Full timeYour Opportunity:Reporting to the Team Lead, the Benefits/LOA Assistant is a specialize role in a high volume, complex environment where they are responsible for providing end-to-end administrative support to the benefits processes for Covenant Health employees. The Benefits/LOA Assistant performs independent, moderately complex work including changes...
-
Director Finance and Shared Services
2 weeks ago
Edmonton, Alberta, Canada Women Building Futures Society Full timeAbout WBFWe are a team of driven, passionate people looking to make positive change in the world. WBF is a non-profit organization with a mission of economic security for Women. WBF removes barriers between unemployed and underemployed women and resilient careers in which women are currently under-represented - the trades, operating and driving industries....
-
Branch Administrator
2 weeks ago
Edmonton, Alberta, Canada Kings Energy Services Full timeOur Nisku branch is excited to be adding to its dynamic, fun and culture driven team. Kings is currently seeking its next committed team member to fill the role of a _Branch Administrator _within our Nisku, AB location. If you are _trusting, accountable, committed and a team-player_ we want to hear from youPosition Summary:The Service Champion will...
-
Administrative Support Iii
2 weeks ago
Edmonton, Alberta, Canada Alberta Health Services Full timeYour Opportunity:This position reports to the Site Director and is responsible for providing reception, clerical/administrative work and e-Facilities triaging and workflow management for the Facilities Maintenance and Engineering (FM&E) office. Working under limited guidance and direction the Administrative Support III utilizes developed skills to carry out...
-
Administrative Support, Campus Services
2 weeks ago
Edmonton, Alberta, Canada University of Alberta Full timeVFO Administrative Services: Competition No.S Posting DateFeb 29, 2024 Closing DateMar 14, 2024 Position TypeFull Time - Operating Funded Salary Range$44,016 to $58,952 per year Grade06 Hours35.00This position is a part of the Non-Academic Staff Association (NASA).This position has an end date of September 2, 2025 and offers a comprehensive benefits package...
-
Administrative Assistant, Service, Serviceq
2 weeks ago
Edmonton, Alberta, Canada Qualico Developments Canada Ltd Full timeTitle:Administrative Assistant, ServiceLocation: rd Street NW, EdmontonAt serviceQ, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.Job OverviewReporting to the Service Manager, as the...
-
Team Lead, Benefits Administration
2 weeks ago
Edmonton, Alberta, Canada Alberta Health Services Full timeYour Opportunity:Description:The Team Lead of primarily oversees the Benefits team (9 employees) and providing additional support, leadership, and assistance.Primary responsibilities include but are not limited to: Assisting in the development of annual business plans for Benefits teams which including outcomes, success measures, and key performance metrics....
-
Administrative Coordinator
2 weeks ago
Edmonton, Alberta, Canada University of Alberta Full timeDepartment Vice-President Finance & Administration - Shared ServicesSalary range $47,918.92 to $64,697.48Hours per week 35Grade 7Posted date June 14, 2024Closing date June 28, 2024Position Type Full Time - Operating FundedDescription:This position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package...