Director Finance and Shared Services

2 weeks ago

Edmonton, Alberta, Canada Women Building Futures Society Full time

About WBF

We are a team of driven, passionate people looking to make positive change in the world. WBF is a non-profit organization with a mission of economic security for Women. WBF removes barriers between unemployed and underemployed women and resilient careers in which women are currently under-represented - the trades, operating and driving industries. WBF is enacting a renewed strategy that surrounds growth of impact across Alberta and other provinces. A new organizational structure has been designed to help ensure this strategy is achieved. Many roles have been re-envisioned as part of this. It is an exciting time, come join our team

WBF is building an inclusive organizational culture that encourages, uplifts, and celebrates diversity of our employees and the communities we serve. There is a high level of commitment to workplace inclusion based on values of Integrity, Health & Safety, Courage, and Compassion. Career opportunities with WBF are open to all genders. Candidates with diverse backgrounds and experience are encouraged to apply. Diversity makes our team better

The Role

Reporting to the President & CEO, the Director plays a key role on WBF's Senior Leadership Team and functions under the guidance of strategic and business plans.

By leading a team of ten through four direct reports, the key accountabilities include the effective direction of the Society's finance and accounting functions: including budget development and monitoring, financial reporting to senior management, and the Board, and oversight of the coordination of the organization's information technology and business information systems, facilities and operations, and risk.

Key Responsibilities

Strategy & Leadership

  • As a Senior Leadership Team member, contribute to the development and implementation of WBF strategic and business plans, budgets, supporting objectives and metrics including accountability measures for direct reports.
  • Work closely with the President & CEO and members of the Senior Leadership Team in long term financial planning for revenue growth, cost savings and business development opportunities.
  • Foster collaboration between teams and departments; spearhead and participate in periodic workflow analysis to encourage continual evolution.
  • Collaboratively develop strategic policies and processes to guide the organization in achieving its vision; champion the development and documentation of key finance policies and processes.
  • Actively support WBF's deliberate work on Diversity, Equity and Inclusion.

Accounting & Financial

  • Collaboratively lead the annual budget process, the quarterly forecasting process and financial reporting to the Audit & Finance Committee and the Board of Directors.
  • Work with the Manger, Finance to ensure the accurate and timely preparation and review of monthly, quarterly and annual financial information, including the review of balance sheet reconciliations and income statement variance analysis to budget.
  • Oversee the annual external Audit as the main WBF contact in support of the Audit & Finance Committee.
  • On behalf of the Audit & Finance Committee, manage investments and reserves or act as internal support to external parties.
  • Develop new processes, systems and tools for cash flow analysis, departmental budgets and program analysis.
  • Manage banking and insurance functions; act as primary contact.
  • Support the organization with financial analysis and modelling of new programs, partnerships and projects as required.
  • Ensure the organization complies with CRA, and all regulatory bodies.

Information Technology and Business Information Systems

  • Provide guidance and oversight to the Manager, IT to ensure successful development and operation of information systems.
  • In conjunction with senior leadership, reviewing and approving IT policies.
  • Ensure data backups, disaster recovery, and cybersecurity protocols are in place.
  • Provide guidance and oversight to the Manager, Business Information Systems to ensure successful development and operation of the various information systems used by the organization.
  • Ensure updates and upgrades for all systems are completed in a timely manner in conjunction with service providers.
  • Review the effectiveness of current processes and implement changes to maximize

Properties

  • Provide leaders to the WBF head office facilities lead to ensure the safe and efficient functioning of the entire building including 41 affordable housing units, oversight of rental units and vacancy rates.
  • Ensure that the maintenance of the building and grounds are up to date.
  • Plan and determine the need for capital investment based on the Facility Life Cycle Report and financial analysis.

Risk Management

  • With support from the Senior Corporate Advisor, develop and monitor financial risk management assessment tools and identify, recommend and implement risk mitigation actions.
  • Develop and manage internal controls; act as lead for periodic external Internal Controls Audit.

Skills, Abilities & Personal Attributes

  • Strong communicator – written and verbal – and excellent relationship building
  • Conversant with Human Resources practices including employment legal standards in Alberta.
  • Financial modeling, budgeting and forecasting expertise.
  • Leadership abilities – coaching and mentoring.
  • Excellent computer skills specifically in Microsoft Office.
  • Excellent organization and time management skills.
  • Team leader and team player who seamlessly works cross-functionally
  • Flexible, adaptable and open to change
  • Ability to make sound and timely decisions and to hold self and others accountable
  • Strong initiative, persistent and thrives under pressure
  • Good judgment, trustworthy and collaborative
  • Results driven problem-solver with a creative approach
  • Culturally aware and empathetic towards others

Education & Experience

  • Accounting designation is required – CPA, CA, CGA or CMA.
  • Degree in Business Administration or Commerce is required; MBA an asset.
  • 7+ years of experience in financial management role, preferably inside a high growth organization.
  • Proven leadership in the areas of financial operations and information technology with experience leading teams
  • Risk management experience in prior roles an asset.
  • Experience overseeing payroll and associated functions.
  • Exposure to social purposes or NFP organizations.
  • Exposure to Boards an asset.

Competition open until suitable candidate is found. Only shortlisted candidates will be contacted.


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