Administrative Support Iii

1 week ago


Edmonton, Alberta, Canada Alberta Health Services Full time

Your Opportunity:


This position reports to the Site Director and is responsible for providing reception, clerical/administrative work and e-Facilities triaging and workflow management for the Facilities Maintenance and Engineering (FM&E) office.

Working under limited guidance and direction the Administrative Support III utilizes developed skills to carry out a diverse set of activities assigned in Facilities Maintenance and Engineering Department.

This is a shared resource working between Cross Cancer Institute (CCI) and University of Alberta Hospitals (UAH) on regular bases.

This position may be required to work at other AHS facilities within the Edmonton Zone.

Reception:
Receptionist for Facilities Maintenance & Engineering. Triages work orders in e-Facilities to the appropriate shops, ensuring accuracy. Communicates with office and shop employees via telephone / pagers / radios, relaying urgent requests and relaying coordinating instructions. Operates a multi-line telephone. Orders office supplies and maintains inventory. Coordinates room set ups for events in the hospital. Detailed data entry as required. Receives and distributes mail to Facilities Maintenance & Engineering office and shops.

Human Resources/Staffing Functions/Payroll:
Weekly time entry in payroll system (Manual adjustments, bank payouts). Ensures payroll records are accurate and up to date. Completes timekeeping/payroll data entry and follows up on discrepancies.

Office Support/CMMS:
e-Facilities editing, and data entry as directed by the Maintenance Planner. Produces preventative maintenance memos. Reviews data and follow up to resolve errors. Generates reports, prepares information, creates documents and correspondence. Organizes, validates, and inputs data as required.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

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Classification:Administrative Support III

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Union:AUPE GSS

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Unit and Program:Facilities Maintenance & Engineering
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Primary Location:Cross Cancer Institute
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Location Details:As Per Location

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Multi-Site:Multisite

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FTE:1.00

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Posting End Date:10-MAY-2024

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Employee Class:Regular Full Time

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Date Available:20-MAY-2024

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Hours per Shift:7.75

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Length of Shift in weeks:2

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Shifts per cycle:10

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Shift Pattern:Days

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Days Off:Saturday/Sunday

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Minimum Salary:$23.53

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Maximum Salary:$28.60

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Vehicle Requirement:Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Preferred Qualifications:

As Required.

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