Receptionist

2 weeks ago


Richmond, British Columbia, Canada Hayden Diamond Bit Industries Full time

Responsibilities:

  • Answer incoming calls and direct them to relevant Hayden Staff. Greet visitors and attend to all visitors enquiries and inform the relevant Hayden Staff.
  • Opening (excluding HR related and those marked confidential) and distributing mail.
  • Process Shipping entry and Invoice entry using ACCPAC. Prepare B13 for international shipments and Certificate of Origin
  • Transfer Reaming shells and wireline parts to Sales from Inventory in Mysis. Assign reaming shell number to respective customer order, and perform the necessary steps in Misys.
  • Fill/generate waybills and print address labels
  • Book international shipments and local shipments with couriers as per customer request or preference.
  • Communicate to Bureau Veritas for shipments that requires inspection. Prepare the necessary documents needed and schedule BV inspector for the inspection.
  • Arrange driver to drop off shipments
  • Forward quotation of freight cost and copies of waybills to Accounting
  • Mail out invoices to customers
  • Perform Day End transactions (daily) once invoicing is finished for the day
  • Enter invoices in AR excel statement daily
  • Enter invoices into AR for Sales and Accounting purpose.
  • Other duties assigned by Supervisor / Manager.

Requirements:

  • Minimum bachelor or diploma degree in Business Administration.
  • At least 1 or 2 year recent experience in a similar role. Previous experience operating a multiline phone system is an asset.
  • Handson knowledge about shipping documentations, AR processes.
  • Good command in English is required. Must be able to communicate effectively both verbally and in writing.
  • Must be good at computer skills.
  • Highlyorganized, efficient, and with attention to detail.
  • Demonstrated track record of independent work along with creative and proactive problemsolving skills.

Salary:
$40K - $45K (Depend on experience and skill sets)

Start date:

ASAP

Job type:
Permanent full time

Benefits:
After end of probation period

Are you confident? Please submit your resume with confidence today
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