Receptionist
2 weeks ago
Responsibilities:
- Answer incoming calls and direct them to relevant Hayden Staff. Greet visitors and attend to all visitors enquiries and inform the relevant Hayden Staff.
- Opening (excluding HR related and those marked confidential) and distributing mail.
- Process Shipping entry and Invoice entry using ACCPAC. Prepare B13 for international shipments and Certificate of Origin
- Transfer Reaming shells and wireline parts to Sales from Inventory in Mysis. Assign reaming shell number to respective customer order, and perform the necessary steps in Misys.
- Fill/generate waybills and print address labels
- Book international shipments and local shipments with couriers as per customer request or preference.
- Communicate to Bureau Veritas for shipments that requires inspection. Prepare the necessary documents needed and schedule BV inspector for the inspection.
- Arrange driver to drop off shipments
- Forward quotation of freight cost and copies of waybills to Accounting
- Mail out invoices to customers
- Perform Day End transactions (daily) once invoicing is finished for the day
- Enter invoices in AR excel statement daily
- Enter invoices into AR for Sales and Accounting purpose.
- Other duties assigned by Supervisor / Manager.
Requirements:
- Minimum bachelor or diploma degree in Business Administration.
- At least 1 or 2 year recent experience in a similar role. Previous experience operating a multiline phone system is an asset.
- Handson knowledge about shipping documentations, AR processes.
- Good command in English is required. Must be able to communicate effectively both verbally and in writing.
- Must be good at computer skills.
- Highlyorganized, efficient, and with attention to detail.
- Demonstrated track record of independent work along with creative and proactive problemsolving skills.
Salary:
$40K - $45K (Depend on experience and skill sets)
Start date:
ASAP
Job type:
Permanent full time
Benefits:
After end of probation period
Are you confident? Please submit your resume with confidence today
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