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Administrative Assistant
1 week ago
Work Term:
Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
Asset languages:
- Mandarin
Work setting:
- Relocation costs not covered by employer
- Business services
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Assign, coordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Supervision:
- 1 to 2 people
Computer and technology knowledge:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- Accounting software
- Human resources software
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Technical terminology:
- Financial
- Business
Area of work experience:
- Purchasing, procurement and contracts
- Human resources
Specialization or experience:
- Green economy sector
Area of specialization:
- Correspondence
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Accounting
Work conditions and physical capabilities:
- Ability to work independently
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with mínimal supervision
Personal suitability:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
Screening questions:
- Are you currently legally able to work in Canada?
- What is the highest level of study you have completed?
Green job:
- Involves duties and responsibilities that lead to positive environmental outcomes
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