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Extra-mural Administrative Support
3 months ago
Closing date:
August 24, 2023
COMPETITION NUMBER
EM23359
CLASSIFICATION NAME
Extra-Mural Administrative Support
POSITION TITLE
Extra-Mural Administrative Support
CLASSIFICATION CODE
1020
BARGAINING UNIT
CUPE 1252
UNIT LOCATION
EMP Care Coordination Centre - Various Location
STATUS
Casual
FULL TIME EQUIVALENT
0
HOURS OF WORK
0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.
ANTICIPATED START DATE
As soon as possible
ANTICIPATED END DATE
Not applicable
SALARY RANGE
As per collective agreement
LANGUAGE REQUIREMENT
Written and spoken competence in English and French is required
CLOSING DATE
August 24, 2023
JOB SUMMARY
The Extra-Mural Administrative Support will provide administrative support services to the EMP Care Coordination Centre.
Duties include but are not limited to:
Registration/Admission Duties
- Performs receptionist duties such as answering telephone, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
- Follows up with referral sources as necessary to complete the Request for Service
- Registers, and discharges patients of the EMP Care Coordination Centre.
- Ensure the transfer of completed Patient Assessments& Plan to appropriate EMP unit.
Administrative Support Duties
- Enters the Liaison Workload associated with the EMP Care Coordination Centre
- Creates and types documents such as reports, letters, forms, tables.
- Performs general office duties such as photocopying, faxing, filing, processing mail.
- Maintains the inventory of office equipment and supplies.
- Compiles statistics and produces reports such as admissions, visits, discharges, travel, and education.
- Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
- Schedules meetings; records, types and distributes minutes.
- Arranges travel and submits expense forms.
REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:
- High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses, or equivalent;
- One year of previous work experience is required;
- Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)
- Word, Excel, Outlook, PowerPoint, Typing, Medical Terminology, Data Entry
- Submit a valid and clean criminal record check;
- Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
- Must demonstrate the ability to work independently and with mínimal supervision
- Must be able to work all shifts as assigned, maintaining a good attendance record;
- Must have a high regard for confidentiality; and
- Must have excellent work habits and have a professional appearance.
is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.
